Real Estate Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee all facets of commercial real estate transactions, encompassing sales, leases, and investment properties.

• Administer the preparation, review, and execution of contracts for purchase agreements, lease agreements, and related paperwork.

• Monitor and manage critical deadlines, including due diligence periods, financing contingencies, and closing dates.

• Ensure adherence to all federal, state, and local regulations that govern commercial real estate transactions.

• Collaborate with attorneys, lenders, inspectors, appraisers, and other external professionals.

• Create and maintain transaction timelines and checklists to ensure thorough oversight.

• Act as the primary contact for clients, prospects, and professional partners throughout the transaction process.

• Schedule and coordinate property viewings, inspections, appraisals, and closing meetings.

• Maintain consistent communication with all parties to provide transaction updates and address any concerns.

• Develop client presentations and marketing materials as required.

• Prepare, review, and file all documents associated with transactions, including contracts, disclosures, financial statements, and closing documents.

• Keep organized digital and physical filing systems for all client and property records.

• Ensure all documentation is accurate and complete prior to submission.

• Assist in the creation of offering memorandums, property flyers, and marketing packages.

• Update and maintain CRM systems with the latest client information, property details, and transaction statuses.

• Input and manage commercial property listings in MLS and other commercial real estate databases.

• Generate reports and analyses using real estate software and databases.

• Conduct market research and compile comparable sales and leasing data.

• Assist in property valuations and financial analyses.

• Stay informed about local market conditions, zoning regulations, and development trends.

⛳️ Requirements

• A minimum of 2-3 years of experience in real estate coordination is required.

• Proven track record in transaction coordination from contract initiation to closing.

• Experience in managing multiple concurrent transactions and meeting deadlines.

• Background in commercial real estate is preferred, although substantial residential experience will be considered.

• Demonstrated proficiency in document preparation and review.

• Experience in coordinating with various stakeholders, including agents, attorneys, lenders, and clients.

• Proficiency in CRM systems (Salesforce, HubSpot, or similar preferred).

• Familiarity with MLS systems and commercial real estate databases (LoopNet, CoStar preferred).

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with document management systems and electronic signature platforms.

• Familiarity with real estate transaction management software (Dotloop, DocuSign, etc.).

• A Real Estate License (or willingness to obtain within 6 months) is preferred.

🏝️ Benefits

• Flexible work arrangements.

• Professional development opportunities.