Purchasing Project Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate with internal teams and external partners during project initiation to ensure specifications are consistent with the budget, design vision, and project scope.

• Determine project priorities and delegate responsibilities among cross-functional team members.

• Review and audit all specifications and floorplans; work with designers and architects to address discrepancies or clarifications.

• Maintain consistent communication with clients and internal teams to provide updates and status reports on projects.

• Coordinate with vendor representatives to verify pricing and lead times that are not accessible on the Source platform.

• Keep vendor pricing on the Source platform current for all uploaded brands.

• Create specification sheets using the Source platform for designer and client review and approval.

• Issue purchase orders, manage invoice evaluations, and collaborate with the Accounting team to ensure timely vendor payments.

• Process and document change orders as required.

• Monitor project budgets closely and proactively communicate any changes or adjustments.

• Partner with the Logistics teams to define warehousing requirements for each project.

• Establish and uphold project timelines, including tracking and updating estimated delivery dates.

• Consistently track orders throughout the project lifecycle to ensure transparency and schedule accuracy.

• Coordinate with the Installation Manager to organize onsite installation schedules and requirements.

• Assist the Installation Manager with punch list follow-ups and resolutions after installation.

• Facilitate timely approvals for samples and finish submittals as necessary.

• Oversee the preparation of closeout documentation throughout the project and ensure completion within 30 days of installation finalization.

⛳️ Requirements

• A minimum of 5 years of experience in hospitality procurement or related project purchasing roles.

• Proficient in Google Workspace and Microsoft Office Suite.

• Experience with procurement software platforms is highly preferred.

• Strong written and verbal communication abilities.

• Proven capacity to manage multiple priorities in a dynamic environment.

• Exceptional attention to detail and outstanding organizational skills.

• A demonstrated history of independently managing large, complex projects from initiation to completion.

• Ability to collaborate effectively with both internal teams and external partners.

• Strong interpersonal skills with a proactive, solution-oriented approach to problem-solving.

• Familiarity with commercial interior products and the capacity to read and interpret architectural floor plans and specifications.

• Comfortable working under pressure and consistently meeting tight deadlines.

• An Associate’s or Bachelor’s degree in project management, business, or a related field is preferred.

🏝️ Benefits

• Competitive salary.

• Equity opportunities.

• Performance-based bonuses.

• Comprehensive benefits package, including employer-sponsored health insurance.

• Support for professional development.

• Flexible paid time off (PTO).