Purchasing Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Efficiently organize information for the internal team.

• Collaborate with vendors to adhere to project timelines.

• Accurately update expediting reports and track submittals.

• Proactively identify and mitigate risks to project deadlines.

• Monitor, report, and communicate on progress for all project orders using proprietary software.

• Request control samples from designers and suppliers for submission.

• Assist the Purchasing Manager in addressing challenges that arise post-order issuance.

• Ensure that suppliers provide designers with necessary shop drawings, finish samples, and related materials.

• Oversee approval processes for submittals and maintain the submittal matrix.

• Update specification changes in proprietary Source software.

• Coordinate project resources, tasks, and schedules.

• Monitor project budgets and cash flows.

• Research and assess product options.

• Identify product needs and specifications alongside internal teams.

• Develop project plans and ensure timely execution.

• Support project managers with daily operations and project requirements.

• Track and report project progress in proprietary software.

• Identify and resolve any project-related issues.

• Ensure quality standards are upheld.

• Manage and track inventory by reconciling packing slips and receiving reports to purchase orders.

• Collaborate with stakeholders to ensure successful project execution.

• Report project status to internal stakeholders.

• Facilitate project closeout by gathering FR certificates, care and cleaning documentation, and warranty information.

• Notify accounting two months prior to job completion to initiate financial closeout.

⛳️ Requirements

• Bachelor’s degree in Supply Chain Management, Business Management, a related field, or equivalent work experience.

• Over 1 year of experience in hospitality FF&E or OS&E project coordination or management.

• Strong understanding of FF&E.

• Excellent negotiation abilities.

• Proficiency in Microsoft Office and Google Workspace.

• Enthusiasm and willingness to learn and adopt new technologies.

• Strong problem-solving and critical thinking capabilities.

• Exceptional organizational and communication skills.

• Ability to function independently as well as in a team setting.

• Capability to work under pressure and meet tight deadlines.

• Applicants must have authorization to work in their country of residence.

• Employment visas for relocation to the United States are not currently sponsored.

🏝️ Benefits

• Fully remote work environment.

• Opportunities for career advancement and professional development.

• Collaborative workflows enhanced by technology.

• Competitive salary.

• Equity options.

• Performance-based bonuses.

• Health insurance fully covered by the employer.

• Support for professional development.

• Flexible paid time off (PTO).

• Employer of Record (EOR) hiring may be available for certain international roles, at Source’s discretion.