Proposal Writer/Manager

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Review RFP documents and translate requirements and evaluation criteria into proposal outlines and detailed content plans.

• Act as Volume Lead or Lead Writer for Technical, Management, and Past Performance Volumes.

• Create responsive, compliant, and persuasive proposal content.

• Transform capture strategy into a practical proposal approach.

• Organize volumes for maximum effectiveness and ease of evaluation.

• Integrate win themes, differentiators, and evidence aligned with customer mission priorities and evaluation criteria.

• Collaborate with Capture, Solution, Recruiting, and Program teams to gather proposal content.

• Work with external partners on data requests for subcontracting proposals.

• Conduct interviews with subject matter experts and engage in solution working sessions.

• Convert technical information into clear, compelling prose.

• Design anchor graphics and develop content presentation strategies, including tables, callout boxes, and diagrams.

• Utilize AI tools for drafting, research, graphics, and editing while ensuring quality, accuracy, and compliance.

• Implement feedback from color teams and lead content recovery efforts.

• Review and refine content for consistent quality and alignment with customer messaging.

• Establish and maintain a repository of reusable content, past performance write-ups, proof points, and templates.

• Assist the Proposal Manager with schedules, kickoff and stand-up meetings, oral presentations, and color reviews.

• Ensure assigned volumes remain on schedule with milestones.

• Carry out proposal management tasks as necessary.

• Identify and help mitigate proposal risks, solution gaps, compliance issues, and staffing impacts.

• Contribute to post-proposal evaluations and process improvements.

⛳️ Requirements

• Bachelor’s degree in journalism, English, business, marketing, or a related discipline.

• Over 6 years of experience in writing and managing multi-volume proposals for federal clients.

• Strong project management abilities, including time management, prioritization, and communication skills.

• Exceptional attention to detail.

• Strong analytical capabilities for mapping RFP sections and evaluation requirements into response content.

• Familiarity with formal proposal development methodologies, including Shipley or similar color team review processes.

• Solid understanding of federal contracting, business development, capture, and proposal processes.

• Capability to conceptualize anchor graphics and oversee their production.

• Proficiency in MS Office 365, AI tools, SharePoint, and Adobe.

• Strong leadership and cross-functional collaboration skills.

• Excellent command of technical proposal writing.

• Proven track record in outlining, planning, writing, and editing multi-volume, compliance-focused proposals.

• Experience in proposal management, including schedules, outlines, compliance matrices, kickoffs, and color review feedback.

• Background in developing strategic federal bid responses in fast-paced environments while managing multiple proposals simultaneously.

• Experience serving as a Volume Lead, Book Boss, or Lead Proposal Writer on technical, management, and past performance volumes.

• Experience incorporating AI tools into proposal writing processes while ensuring quality and compliance.

• Ability to work independently while engaging with various stakeholders.

• Capability to analyze complex requirements and translate them into clear, actionable tasks and processes.

• Must currently be a U.S. citizen.

• Eligible to obtain and maintain a security clearance.

• APMP Foundation Certification and/or knowledge of Shipley Proposal methodology is preferred.

• Experience in proposal-related desktop publishing is advantageous.

• Advanced understanding of cybersecurity solutions is a plus.

🏝️ Benefits

• 144 hours of paid time off (PTO).

• 11 holidays per year.

• Coverage of 85% of insurance premiums.

• Healthcare benefits through major carriers.

• 401(k) retirement plan.

• Opportunities for continuing education.

• Certification maintenance and reimbursement support.

• Career development opportunities available.

• Technical and professional growth opportunities provided.