Proposal Specialist III

This is a fully remote position, open to applicants in Texas.

📋 Description

• Collaborate with the business development and operations team in the West Region on various pursuits.

• Prepare both formal and informal solicitations for clients, including EOIs, RFQs, RFPs, and pre-qualification efforts.

• Engage with business line growth teams and operations to assist in securing work.

• Lead the preparation of responses to client RFIs, RFQs, and RFPs utilizing standard pursuit processes.

• Produce deliverables for proposals in print, electronic, and oral formats.

• Conduct market research and gather competitive intelligence.

• Utilize data systems and tools to inform proposal strategies and business planning.

• Oversee medium to large proposals and presentations from the capture phase through to the interview stage.

• Assist capture managers in developing win strategies and preparing for interviews.

• Create annotated outlines and content plans for proposals.

• Suggest section structures to technical teams for improved proposal coherence.

• Act as the lead writer and editor for resumes, past performance sections, executive summaries, and management approaches.

• Facilitate Pink Team, Red Team, and quality reviews of proposals.

• Implement revisions to proposals and presentations based on feedback from review teams.

• Participate in go/no-go evaluations, greenlight analyses, capture planning, and positioning activities.

• Conduct internal debriefs and support win/loss debriefs and the collection of client feedback.

• Provide support to marketing, pursuit strategy, content development, marketing communications, campaigns, account managers, and business lines as needed.

• Mentor entry-level proposal team members in best practices.

• Perform self-checks prior to submitting work for review or approval.

⛳️ Requirements

• Bachelor’s degree and 4+ years of relevant experience, or an equivalent combination of education and experience.

• Well-developed understanding of proposal and presentation strategy development, compliance, writing, and production.

• Advanced skills in proposal writing, editing, and project management.

• Strong analytical abilities for RFP/RFQ analysis and data-driven decision-making.

• Familiarity with Adobe Creative Cloud, including InDesign and Acrobat.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Experience with proposal management software and data visualization tools.

• Exceptional organizational skills and the capability to manage multiple projects concurrently.

• Strong attention to detail and a commitment to delivering quality work.

• Excellent written and verbal communication skills.

• Ability to perform effectively under pressure and meet tight deadlines.

• Knowledge of regulations and standards specific to the industry.

• Willingness to work extended hours during peak proposal periods as needed.

• No sponsorship for United States work authorization will be provided now or in the future.

• Preferred: Bachelor’s degree and 5+ years of experience in proposal writing and management.

• Preferred: Background in government contracting, consulting, or technology.

• Preferred: APMP certification.

• Preferred: Knowledge of government contracting processes.

• Preferred: Experience with TxDOT proposals.

🏝️ Benefits

• Medical, dental, and vision benefits.

• Life and AD&D insurance.

• Disability benefits.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work options.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Award-winning training and development programs.

• In-person Day 1 onboarding at an AECOM office location.