Proposal Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire proposal process from the moment an RFP is received until submission.

• Evaluate compliance requirements, pinpoint risks, organize and facilitate meetings, and develop templates.

• Compile qualification materials, including resumes, biographies, project qualifications, references, certifications, and company information.

• Delegate responsibilities, supervise working drafts, edit and format documents, and submit final deliverables.

• Craft and write proposals in response to RFX and other solicitation documents.

• Develop proposal outlines and compliance matrices.

• Identify areas for improvement and address these with subject matter experts (SMEs) and the Strategic Account Management (SAM) Lead.

• Coordinate and monitor daily proposal activities and follow up on data requests.

• Implement color review processes and ensure content adheres to RFX and WPO standards.

• Compose tailored customer responses and integrate customer-focused sales messaging and win themes.

• Create and edit simple graphics or tabular presentations.

• Engage in or lead meetings focused on win themes and proposal development strategies.

• Conduct quality assurance and best-practice evaluations.

• Train proposal contributors and disseminate lessons learned.

• Prepare and deliver reports to senior management.

• Conduct peer reviews and provide constructive feedback to junior proposal developers.

• Execute FOIA requests and perform SWOT analysis.

• Act as a formal-review or compliance reviewer on major pursuits.

• Facilitate debrief meetings and gather feedback from clients.

• Lead the preparation of presentation and interview materials.

• Contribute to internal training initiatives.

• Take charge of writing executive summaries, past performance narratives, management approaches, and resumes/staffing documents.

• Mentor junior and intermediate proposal specialists/developers.

• Manage multiple proposals with an emphasis on project management and quality assurance.

• Collaborate with SAM leads, SMEs, Legal, Finance, HR, Marketing, sales, and various other departments.

• Write and edit proposal sections to ensure clarity, conciseness, accuracy, and persuasiveness.

• Conduct statistical analysis and create narratives around data.

• Investigate client needs, industry trends, and competitor offerings.

• Monitor and assess proposal metrics such as win rates and modify strategies as necessary.

⛳️ Requirements

• Required location: United States

• Excellent written and verbal communication skills in English.

• Bachelor’s degree in English, Communications, Marketing, or Business, or a minimum of 5 years of experience in a related field.

• At least 5 years of experience in proposal writing or a similar role.

• Proven experience managing multiple proposals with a focus on project management and quality assurance.

• Successful history of collaboration with cross-functional subject matter experts and corporate personnel.

• Advanced proficiency in Microsoft Office, Adobe, and InDesign.

• Strong grasp of document design elements and marketing strategies.

• Capability to create win themes and weave narratives throughout proposal responses.

• Exceptional writing and editing abilities.

• Aptitude for handling multiple projects simultaneously while managing competing priorities.

• Strong analytical, problem-solving, and decision-making skills.

• Consistent personal ethics, including integrity, dependability, initiative, and quality.

• Willingness to perform other duties as assigned.

• Required working hours: 10am–6pm EST

🏝️ Benefits

• Comprehensive benefits package.

• Paid time off.

• 401k matching.

• Training and tuition reimbursement.

• Gym reimbursement.

• Wellness rewards.

• Access to Employee Assistance Program (EAP) benefits and all WPO services.

• Mentorship Program.

• Employee exchange program.

• Extensive training provided for this position.