Proposal Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Assist in the complete proposal development process for RFPs, RFIs, RFQs, and proactive submissions.

• Work in partnership with proposal managers, sales teams, subject matter experts, pricing teams, and leadership to collect necessary content.

• Ensure that proposals adhere to customer guidelines, evaluation criteria, and submission deadlines.

• Review, edit, and format proposal content to enhance clarity, consistency, and accuracy.

• Handle multiple deadlines in a fast-paced environment.

• Integrate feedback from proposal evaluations and lessons learned after submission.

• Create and produce proposal graphics, such as infographics, diagrams, workflows, timelines, process maps, charts, tables, data visualizations, cover designs, section dividers, and callout elements.

• Utilize visual storytelling techniques to simplify complex technical or business concepts into engaging visuals.

• Ensure visuals align with corporate branding, meet accessibility standards, and adhere to proposal best practices.

• Optimize layouts for better readability and enhanced evaluator experience.

• Utilize proposal automation and document tools like Word, PowerPoint, InDesign, and various proposal software platforms.

• Maintain consistent branding, typography, color application, and formatting across all deliverables.

• Keep updated on proposal design trends, best practices in visual communication, and accessibility guidelines.

• Collaborate with team members to create graphics and post-submission materials, such as customer presentations, when not engaged in proposal support.

⛳️ Requirements

• Bachelor’s degree in Communications, Graphic Design, Marketing, English, or a related field (or equivalent experience).

• Over 3 years of experience in proposal development, technical writing, or proposal coordination.

• Proven experience in creating professional graphics for proposals or client-facing documents.

• Advanced skills in Microsoft Word and PowerPoint.

• Advanced skills in Adobe Creative Suite (InDesign, Illustrator, Photoshop) or comparable tools.

• Strong attention to detail and ability to operate under tight deadlines.

• Experience in supporting formal RFP responses in either corporate or government settings is a plus.

• Familiarity with proposal methodologies (e.g., Shipley, APMP best practices) is an advantage.

• Experience with proposal automation tools (e.g., QorusDocs, Loopio, RFPIO) is beneficial.

• Knowledge of accessibility standards (Section 508 / WCAG) is a plus.

• APMP certification (Foundation or Practitioner) is considered a plus.

🏝️ Benefits

• Annual bonus potential of 5%, subject to the terms and conditions of the plan.

• Comprehensive benefits program.

• AI-driven learning and development culture.

• Supportive collaborative environment that fosters growth.

• Fair, transparent, and respectful hiring process.