Proposal Operations Specialist

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the production of proposals and operational workflows, providing editorial support and planning assistance as needed throughout the pursuit lifecycle.

• Regularly update and maintain standard proposal templates, production procedures, style guides, and operational documentation to ensure consistency across proposal processes.

• Manage the daily interactions with the Gainwell Printing Services Provider and supervise proposal production activities for printed submissions to ensure timely and accurate delivery.

• Assist in the implementation and maintenance of AI-driven tools and technologies to improve proposal efficiency, quality, and operational performance.

• Support leadership in tracking metrics, reporting, process improvement initiatives, and lessons learned activities to foster continuous enhancement and operational scalability.

• Provide editorial, document formatting, and quality assurance assistance as necessary, which includes creating shell files, formatting resumes, managing RFP-specific conventions lists, and conducting editing, proofreading, and quality reviews to ensure consistency, clarity, responsiveness, compliance, and overall quality of proposals.

• Develop integrated work plans utilizing Microsoft Project and related planning tools, as required, including milestones, task dependencies, review cycles, and production timelines.

⛳️ Requirements

• At least five (5) years of experience in supporting proposal operations, proposal production, desktop publishing, proposal editing, project coordination, or similar functions.

• A minimum of two (2) years of experience in creating and maintaining project schedules, work plans, and pursuit timelines using Microsoft Project or comparable planning tools.

• Thorough understanding of proposal lifecycle processes, production standards, compliance requirements, and best practices for submissions.

• Strong skills in editing, proofreading, document quality assurance, and formatting, with exceptional attention to detail.

• Experience in coordinating electronic proposal submissions and managing printed document production activities.

• Proven ability to handle multiple priorities and deadlines in a fast-paced, deadline-oriented environment.

• Strong organizational, analytical, project coordination, and planning abilities.

• Excellent written and verbal communication capabilities.

• Ability to collaborate effectively across cross-functional teams and engage with senior leadership, solution teams, and pursuit stakeholders.

• Strong interpersonal skills, including flexibility, professionalism, tact, diplomacy, customer service orientation, and teamwork.

• Experience with AI-driven tools and technologies.

🏝️ Benefits

• Generous, flexible vacation policy

• 401(k) employer match

• Comprehensive health benefits

• Educational assistance

• Variety of leadership and technical development academies