Proposal Manager

This is a fully remote position, open to applicants in Washington.

📋 Description

• Take charge of the entire proposal lifecycle, from the initial pursuit kickoff to the final submission, overseeing both the process and writing aspects — which include managing timelines, conducting reviews, and coordinating with the team to ensure every submission is compliant and of high quality.

• Oversee multiple simultaneous proposal initiatives spanning various government solicitations, such as RFPs, RFIs, White Papers, Grants, BAAs, Task Orders, IDIQ contracts, OTAs, and SBIR/STTR programs.

• Ensure adherence to procurement regulations including FAR, DFARS, GSA schedules, and GWACs during all submissions.

• Investigate and pinpoint strategic government opportunities that align with Spear AI's business goals, proactively managing the pipeline.

• Cultivate a thorough understanding of Spear AI's products and capabilities to independently craft compelling technical and operational content for proposals and white papers.

• Collaborate with stakeholders to build trust, understand each team's narrative, and translate expert insights into persuasive proposal content.

• Conduct interviews with subject matter experts, synthesizing their insights into clear, customized narratives, proactively connecting the dots rather than waiting for others to fill in the gaps.

• Oversee collaborative proposal activities with prime contractors and subcontractors, ensuring strategic alignment throughout the process.

• Continuously enhance and optimize Spear AI's proposal development processes and best practices to boost competitiveness and increase monthly output.

⛳️ Requirements

• A Bachelor's degree from an accredited institution.

• Over 4 years of experience managing proposals for local, state, and federal government projects.

• In-depth knowledge of government procurement processes and contract vehicles, including RFP, RFI, RFQ, SBIR/STTR, IDIQ, GWAC, BAA, OTA, and CRADA.

• Strong familiarity with regulatory frameworks such as FAR and DFARS.

• Demonstrated ability to manage multiple proposal submissions simultaneously while consistently meeting deadlines.

• Proficiency in proposal writing and editing, including the ability to structure narratives that connect technical expertise to evaluation criteria.

• Excellent stakeholder partnership and interviewing capabilities — adept at earning trust, asking relevant questions, and transforming expert input into engaging prose.

• Exceptional written and verbal communication skills with the capacity to convey complex technical ideas clearly to diverse audiences.

🏝️ Benefits

• Unlimited PTO — Take the time you need to recharge and maintain work-life balance.

• Dedicated sick time — Your health and well-being come first.

• Comprehensive health and benefits – Medical, dental, and vision coverage to keep you and your family protected.

• 11 Paid Holidays — Enjoy time off throughout the year to celebrate and spend time with loved ones.

• Professional development — Educational opportunities and resources to help you grow your skills and advance your career.

• Collaborative environment — Work directly with leadership in our flat organizational structure, where your ideas and contributions matter.

• Mission-driven work — Contribute to projects that directly support national security and make a real-world impact.

• Growth opportunities — Join us during an exciting expansion phase where you can help shape our future.

• 401(k) with company match.

• Relocation assistance (position dependent).

• Referral bonuses.

• Performance bonuses.

• Life insurance and disability coverage.

• Technology home office setup stipend.

• Professional certification reimbursement (position dependent).