Federal Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the effective development and submission of successful proposals.

• Enhance and refine the proposal infrastructure, tools, reusable content, and processes that contribute to long-term growth efficiency.

• Assist in business development, capture, marketing, and delivery efforts that directly bolster ongoing pursuits or position the company for upcoming opportunities.

• Manage the entire proposal lifecycle (RFIs, Sources Soughts, RFPs, RFQs, etc.) from opportunity qualification to submission and post-submission evaluations.

• Draft Technical, Management, Past Performance, and other necessary sections to meet customer specifications.

• Create proposal timelines, compliance matrices, outlines, storyboards, and production plans.

• Lead proposal teams comprising technical/delivery staff, pricing, contracts, recruiting, and executive leadership.

• Guide proposal strategy, win themes, distinguishing factors, messaging, and customer-centric content.

• Ensure proposals meet solicitation requirements, evaluation criteria, and submission directives.

• Organize color team reviews (Pink, Red, Gold, White Glove) and guarantee timely integration of reviewer feedback.

• Supervise proposal production, quality assurance, formatting, graphic coordination, and final submission.

• Maintain repositories for proposals, templates, boilerplate content, resumes, past performance libraries, and proposal knowledge management assets.

• Evaluate proposal metrics and implement ongoing process enhancements to boost proposal quality and win rates.

• Collaborate with business development personnel to assess opportunities aligned with the company’s strategy.

• Review opportunities listed on eBuy, SAM.gov, etc., and offer pursuit recommendations.

• Engage in bid/no-bid decision-making processes.

• Support capture planning efforts including competitive analysis, customer research, teaming strategies, and win strategy formulation.

• Aid in crafting executive summaries, capability statements, and customer presentation materials.

• Collaborate with teaming partners throughout the capture and proposal processes.

• Help maintain visibility into the opportunity pipeline to facilitate proposal planning and resource forecasting.

• Work together on the development of corporate capabilities materials, solution briefs, white papers, case studies, and other customer-facing content.

• Support marketing efforts that directly empower business development and proposal initiatives.

• Coordinate communications regarding contract awards, certifications, partnerships, and company accomplishments as necessary.

• Collaborate with delivery leadership to identify reusable technical content, past performance, and staffing resources.

• Capture insights from project execution to enhance future proposals.

• Assist with transition activities between proposals and program initiation when required.

• Support customer presentations, oral proposals, and technical demonstrations.

• Continuously enhance the company’s proposal and growth processes, templates, tools, and knowledge repositories, prioritizing initiatives that directly improve proposal quality, efficiency, and likelihood of winning.

• Monitor key growth metrics such as proposal throughput, submission quality, win rate, and proposal resource utilization.

• Develop and sustain reusable proposal assets, including templates, graphics, standard language, proposal checklists, and knowledge repositories.

• Manage the company’s past performance repository, resume library, and proposal content management strategy.

• Evaluate and adopt AI-assisted proposal development tools and workflows that enhance proposal quality and team productivity.

• Suggest process improvements and automation opportunities that increase the efficiency and effectiveness of proposal operations.

• Contribute to strategic planning and annual growth initiatives.

⛳️ Requirements

• A Bachelor’s degree or equivalent professional experience is required.

• A minimum of 8 years of experience in supporting Federal Government proposal management, capture, business development, or growth operations.

• Proven track record of leading complex Federal proposals under FAR-based procurements.

• Strong knowledge of Federal proposal best practices, compliance management, and proposal review methodologies.

• Experience with opportunities across Federal Civilian agencies and/or the Department of Defense.

• Excellent writing, editing, and verbal communication abilities.

• Outstanding organizational and project management skills with the capability to handle multiple concurrent priorities.

• Strong leadership and collaboration capacities with cross-functional teams.

• Proficiency in Microsoft Office and proposal collaboration tools.

• Preferred certifications: APMP Foundation, Practitioner, or Professional Certification.

• Experience in supporting digital modernization, low-code platforms, AI, cloud, cybersecurity, or enterprise IT services.

• Familiarity with GSA MAS, GWACs, BPAs, IDIQs, and task order competitions.

• Understanding of Shipley proposal methodologies.

• Experience in supporting oral presentations and demonstrations.

• Experience in implementing AI-assisted proposal development or knowledge management solutions.

🏝️ Benefits

• Paid Time Off (PTO) & Federal Holidays: Employees begin accruing PTO from their Date of Hire (start date). Additionally, BayNova observes all Federal Holidays (currently 11 days per year).

• Medical, Dental, Vision: BayNova offers employees access to leading healthcare providers and pays a portion of the monthly premium for healthcare plans provided through the company.

• 401k Plan w/ Employer Contributions: BayNova’s 401k Plan is available to employees after completing the 90-day introductory period. The plan includes matching contributions from the company with immediate vesting.

• Education Reimbursement: BayNova allocates annual funding for employees to pursue further education, training, and/or certifications that align with their professional development and career aspirations.

• Pre-Tax Commuter Benefit: Allows employees who commute to an office to set aside a portion of their regular pay (pre-tax) monthly for approved commuting expenses, up to the maximum allowable amount by the IRS.

• Short Term Disability and Long Term Disability: BayNova provides insurance coverage for Short and Long Term Disability for employees enrolled in a healthcare plan through the company.

• Employee Recognition and Rewards: BayNova offers anniversary perks for all employees and incentives like spot bonuses and other rewards for exceptional performance.

• Company Sponsored Events: Throughout the year, BayNova organizes company outings such as happy hours, dinners, holiday parties, and other social gatherings.