Project Manager

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Take ownership and enhance the rhythm of internal reporting: bi-weekly PM reports, leadership updates, CEO briefings, All Hands meetings, and Board materials — ensuring precision, clarity, and punctuality.

• Assist in the implementation and scaling of AI-driven automations to optimize reporting and other recurring operational tasks; identify additional areas where automation can minimize manual effort.

• Lead cross-functional processes and experiments: rollout logs, retrospectives, onboarding of new team members, and pinpointing bottlenecks in cross-team workflows.

• Track KPIs and resource allocation across teams: prepare regular reports that highlight areas where the team may be lagging, encountering obstacles, or underutilizing resources — and suggest concrete solutions.

• Support leadership with various ad-hoc initiatives: research, calls, vendor coordination, contract evaluations, test assignments, candidate pre-screening, and other responsibilities that require ownership and discretion.

• Collaborate with PMs, team leads, and leadership to ensure clarity on priorities, deliverables, and timelines.

• Proactively identify operational deficiencies and present ideas for enhancing team efficiency.

⛳️ Requirements

• Over 3 years of experience in project management, operations, or related roles, preferably within tech or product environments.

• Experience managing recurring reporting cycles and preparing materials for varied audiences (team leads, leadership, All Hands).

• Practical experience with AI tools and automation (LLM-based workflows, no-code/low-code platforms) — along with a strong desire to broaden their application.

• Robust analytical mindset with the capability to monitor KPIs, recognize trends, and convert data into actionable recommendations.

• Experience contributing to cross-functional processes: onboarding, retrospectives, rollout procedures, and operational rituals.

• Comfortable navigating uncertainty and managing a diverse array of tasks — from structured recurring processes to ad-hoc research and one-off projects.

• Excellent written and verbal communication skills, with the ability to simplify complex information into clear updates.

• Self-motivated with a strong sense of ownership: capable of managing multiple workstreams simultaneously, meeting deadlines, and functioning independently.

• High level of discretion and judgment when dealing with sensitive information.

• Results-oriented with a commitment to continuous improvement.

• Strong collaboration skills — adept at working with PMs, engineers, analysts, and leadership across teams.

🏝️ Benefits

• Open-minded teams, a welcoming and inclusive company culture, along with the chance to make a significant impact with a revolutionary health tech product.

• Competitive salary package reflective of experience, plus stock options.

• The necessary equipment to perform your job effectively.

• A premium Palta Family subscription (Simple, Flo, Zing, etc.).

• 21 days of annual leave, in addition to bank holidays.