Project Management VA

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Participate in meetings and assist the program manager in documenting detailed notes to capture:

• Key decisions made

• Action items along with assigned owners

• Timelines for deliverables

• Risks and blockers identified

• Mitigation strategies

• Transform discussions and notes into clear, concise updates utilizing a structured and repeatable format

• Ensure that updates are timely, accurate, actionable, and easy for stakeholders to understand

• Follow up with team members to ensure tasks progress smoothly

• Convert meeting outcomes into updates and new tasks within our project plans in the project management platform (Wrike)

• Assist in maintaining the overall organization and health of project plans and the management platform

• Ensure that project plans are current throughout the project lifecycle

• Identify and follow up on unassigned tasks, overdue deadlines, and incomplete information

• Contribute to continuous improvements in workflows, dashboards, and tools within Wrike

• Schedule and coordinate meetings among cross-functional teams

• Manage calendars to align stakeholders and prevent scheduling conflicts

• Support the creation of meeting agendas to ensure discussions remain focused and productive

• Ensure that meetings include the right participants and context beforehand

• Assist in developing and refining repeatable workflows (“blueprints”)

• Help organize and prioritize inbox tasks

• Organize files to maintain a clean, accessible source of truth

• Provide support for general operational tasks as required

⛳️ Requirements

• Proficient in both written and spoken English

• Availability to work Mountain Standard Time (MST) hours (9am-5pm)

• Outstanding attention to detail and accuracy

• Excellent organizational and time management abilities

• Capability to handle multiple priorities in a dynamic environment

• Familiarity with Google Suite (Google Sheets, Docs, and Slides)

• Experience with project management tools is preferred

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 monthly entry raffle

• NO TRACKER. NO PROBLEM