Project Management Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure visibility across ongoing projects and key priorities within the Director General's Office portfolio.

• Organize weekly project review sessions and maintain trackers for actions and decisions.

• Oversee deadlines, follow up with project leaders, and monitor dependencies, risks, and opportunities.

• Create dashboards, progress reports, briefing notes, agendas, presentations, correspondence, and meeting materials.

• Assist in the development of the WWF International Strategic Plan and the Network Working Group on Roadmap 2030.

• Facilitate meetings, workshops, interviews, consultations, and governance discussions.

• Coordinate with workstream leaders, subject matter experts, and stakeholders to ensure timely delivery.

• Detect emerging risks, delays, or bottlenecks and escalate issues as necessary.

• Keep strategic-planning documentation organized, updated, and easily accessible.

• Coordinate stakeholder contributions and support engagement activities.

• Maintain databases, trackers, calendars, filing systems, document version control, and project records.

• Provide temporary project management, coordination, and strategic support to the Special Advisor to the Director General.

⛳️ Requirements

• Bachelor's degree or equivalent professional experience.

• At least 5 years of relevant experience in project coordination, project management, executive support, administration, or a related field.

• Capability to manage multiple priorities simultaneously across various projects.

• Strong organizational skills and meticulous attention to detail.

• Exceptional written communication and editing skills in English.

• High proficiency with Microsoft 365, especially Outlook, Teams, Word, PowerPoint, Excel, and Planner.

• Excellent project tracking and follow-through abilities.

• Strong interpersonal and stakeholder management skills.

• Ability to work independently while closely coordinating with colleagues.

• Sound judgment and discretion when dealing with sensitive information.

• Capacity to manage competing priorities and tight deadlines.

• Service-oriented mindset and dedication to high-quality delivery.

• Commitment to WWF's mission and values: Courage, Integrity, Respect, and Collaboration.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career growth.

• Collaborative and inclusive work environment.

• Engagement in meaningful work that contributes to conservation efforts globally.