Project Management Analyst 1

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Facilitate communication with vendors to track newly placed orders.

• Verify and document delivery timelines while ensuring awareness of upcoming, delayed, and overdue shipments.

• Track invoice statuses for fulfilled orders and manage any delayed or missing vendor invoices.

• Raise invoice and order-related issues to the procurement or finance departments.

• Keep precise, audit-ready records of orders, deliveries, invoices, and project-related communications.

• Assess project and budget conditions, oversee schedules, and generate status updates.

• Identify challenges in projects or the supply chain, devise solutions, and establish monitoring processes.

• Supervise the operational components of active projects.

• Act as a liaison among vendors, project management, planning, project teams, line management, procurement, finance, and clients.

• Handle multiple workflows and ensure seamless execution across teams.

• Execute additional responsibilities as required or assigned.

⛳️ Requirements

• No prior experience required with a Bachelor's degree in a relevant field, or a High School Diploma or equivalent plus 4 years of applicable experience.

• Background in supporting technical projects and/or programs within the Department of Defense (DoD) is preferred.

• Understanding of purchase orders, vendor documentation, and related processes.

• Knowledge of administrative functions such as finance, HR, purchasing, and/or compliance is essential.

• Experience in project coordination, schedule management, and supporting multiple priorities in a dynamic environment.

• Exceptional organizational, analytical, and problem-solving abilities.

• High accuracy in data entry, documentation, and maintaining digital records and tracking systems.

• Strong communication and interpersonal skills are necessary.

• Capability to work autonomously, juggle competing priorities, and collaborate across diverse teams.

• Proficient in Microsoft Office Suite, including MS Word, Excel, and PowerPoint.

• Eligibility to obtain and maintain a Secret clearance.

• Bonus: 2+ years of experience supporting intricate technical DoD projects and/or programs.

• Bonus: Experience in vendor communications, order follow-ups, and basic invoice and delivery tracking support.

• Bonus: Familiarity with DoD project management standards, risk management practices, and compliance requirements.

• Bonus: Proficient in Microsoft Project and other project management or computerized tracking systems.

• Bonus: Hold and maintain a Secret clearance.

🏝️ Benefits

• Comprehensive medical, dental, and vision plan options.

• Wellness resources available.

• Employee assistance programs provided.

• Savings Plan Options (401(k)).

• Financial planning tools accessible.

• Life insurance offered.

• Employee discounts available.

• Paid holidays included.

• Paid time off provided.

• Tuition reimbursement offered.

• Early childhood education scholarships available.

• Post-secondary education scholarships provided.

• Educational and training programs for ongoing career advancement.

• Bonus/other non-recurrent compensation may occasionally be available for eligible positions, if applicable.