Project Intake and Governance Analyst

This is a fully remote position, open to applicants in Canada.

📋 Description

• Act as the main contact for all incoming project requests.

• Oversee and manage the project intake workflow from submission to approval or denial.

• Ensure that all submissions are accompanied by the necessary documentation (business case, scope, risks, timeline, etc.).

• Conduct initial assessments of requests to distinguish between project and operational work.

• Collaborate with requestors and stakeholders to create essential project inputs, including (but not limited to): Business case and problem statement, ROI and financial impact details, risks, dependencies, and constraints, implementation approach and scope.

• Organize intake review cycles, which include: Preparing and facilitating meetings when necessary, tracking decisions and follow-ups, ensuring adherence to governance standards and processes, and maintaining transparency regarding request status for stakeholders.

• Assist in evaluating and prioritizing requests based on established criteria.

• Compile and present: Estimated timelines, resource requirements, risks, and dependencies.

• Support leadership by providing clear and structured decision-making inputs.

• Collaborate with business and IT teams to refine project requests.

• Communicate intake expectations and timelines to requestors.

• Offer guidance on intake requirements and templates.

• Identify and suggest improvements to the intake process.

• Monitor and report on: Intake volume, approval rates, cycle times, and maintain intake documentation, templates, and tools.

⛳️ Requirements

• 4–6+ years of experience in project management or PMO roles.

• Proven experience in cross-functional, matrixed environments.

• Excellent organizational and documentation abilities.

• Capability to gather and synthesize both business and technical information.

• Previous experience with project intake, governance, or PMO processes is preferred.

• Proficiency in project management tools (e.g., Monday.com).

• Preferred Qualifications: Experience in supporting PMO or portfolio management functions.

• Familiarity with project prioritization, business case development, or funding reviews.

• Understanding of professional services or multi-business-unit environments.

🏝️ Benefits

• Comprehensive rewards package: from flexible work arrangements to competitive benefits coverage for you and your dependents, prioritizing your health and well-being.

• Well-being resources: interactive wellness platform and incentives, an employee assistance program, mental health resources, and Colleague Resource Groups (CRGs) that provide safe spaces for colleagues to share, be heard, feel valued, and deepen connections.

• Balance & flexibility: A minimum of 14 Firm Holidays, including applicable provincial statutory holidays, and 2 floating days, Flex PTO, a supplemental top-up program for eligible statutory leaves, winter break, summer hours, and remote work options to help you balance personal growth with self-care.

• Opportunities for professional development: A learning culture with CPA exam resources and bonuses, firm support for professional memberships and certifications, a coaching program, as well as live classes, workshops, and seminars through BPM University.