Project Coordinator, Brand Partnerships

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage overall projects for the Brand Partnerships team, which includes handling timelines, trackers, deliverables, meeting notes, action items, and follow-ups.

• Ensure CRM integrity by maintaining deal stages, contact records, next steps, meeting notes, follow-up dates, campaign status, and essential client information.

• Prepare and structure materials for client meetings, internal evaluations, campaign launches, status updates, and post-campaign summaries.

• Monitor open items across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Talent to guarantee that nothing is overlooked.

• Facilitate campaign handoffs and launches by documenting sold items, required deliveries, responsible parties for each next step, and deadlines for key milestones.

• Maintain project trackers, campaign status documents, asset inventories, approval logs, reporting timelines, and renewal follow-up reminders.

• Assist with team administration tasks, including scheduling, agenda formulation, meeting summaries, document organization, file management, and internal communication.

• Aid in keeping sales and client-service materials organized and up-to-date, such as pitch decks, case studies, campaign links, performance highlights, and client-facing assets.

• Contribute to event and industry activation planning by assisting in the organization of target lists, meeting schedules, follow-up trackers, and post-event updates.

• Identify bottlenecks, missing information, overdue follow-ups, or ambiguous ownership, and address issues proactively before they escalate.

⛳️ Requirements

• A minimum of 4 years of experience in project coordination, sales operations, client services, partnerships, media, agency, entertainment, creator, or production settings.

• Familiarity with branded content, digital media, creator partnerships, advertising, or agency workflows is an advantage.

• Exceptional organizational skills and a keen attention to detail.

• Experience with CRM systems such as HubSpot, Salesforce, Monday.com, Airtable, or similar platforms.

• Strong written communication skills with the ability to create clear meeting notes, recaps, trackers, and follow-up summaries.

• Capability to manage multiple tasks in a dynamic environment.

• Strong follow-through and comfort in holding individuals accountable to deadlines.

• A proactive approach; you recognize gaps, identify issues, and establish order without needing to be prompted.

• Ability to collaborate across Sales, Client Services, Production, Creative, Marketing, Analytics, Legal, Finance, and Leadership.

• Skill in keeping sensitive client, deal, and performance information organized and confidential.

• Comfort in utilizing AI tools to summarize notes, organize information, enhance workflows, and increase efficiency.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance plans.

• Competitive salary with performance-based incentives.

• Opportunities for professional development and growth.

• Flexible work environment with remote work options.

• Access to wellness programs and resources.