Project Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Evaluate contract agreements, project scope, timelines, and drawings to comprehend project requirements.

• Facilitate the submission of documentation to General Contractors (including insurance, contracts, submittals, samples, bonds, etc.).

• Support internal kick-off meetings and ensure alignment within the team.

• Maintain and update project logs (RFI, Submittal, ASI, SK, Drawings) and escalate any outstanding items.

• Review daily reports, project photographs, and safety documentation for completeness.

• Organize and categorize electronic documents; ensure that contracts, insurance, and bonds are up-to-date.

• Assist the Project Manager in preparing and distributing meeting minutes, short interval schedules, and change orders.

• Communicate with clients regarding updates on change order logs and project progress.

• Upload and maintain drawings and specifications in Procore.

• Draft Warranty Letters and verify accurate project completion dates.

• Coordinate the delivery of attic stock and final documentation to clients.

⛳️ Requirements

• Over 4 years of experience in construction project coordination or commercial painting, preferably within multifamily or institutional projects (such as schools, healthcare, DCAM).

• Proficient in project management software (Procore, PlanSwift, Bluebeam, Smartsheet, Sage, or similar tools).

• Strong organizational abilities with a capacity to maintain precise project documentation.

• Capable of managing 15 or more active projects simultaneously.

• Exceptional communication skills in English, both written and verbal.

• Skilled in multitasking and collaborating with remote teams.

• Proficient in Microsoft Office (Outlook, Excel, Word, SharePoint) and Adobe.

• Familiarity with Power BI.

• Reliable, self-driven, and team-oriented.

• Positive demeanor and adaptable to evolving project requirements.

🏝️ Benefits

• Schedule: Monday to Friday, Business Hours, Eastern Standard Time

• Salary: $2,500 USD

• 100% Remote work environment

• Observance of US Federal Holidays