Project Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Facilitate the successful execution of projects for the organization by overseeing project ETAs, providing administrative support, managing resources, and ensuring compliance and quality assurance in project delivery.

• Assist Project Managers in various tasks throughout the project lifecycle, such as conducting due diligence, establishing project governance, mitigating risks, allocating hardware, and reporting and evaluating to meet project goals and requirements within the defined scope.

• Aid the Project Manager in tracking and updating D-Tools and the Project Portal for ongoing projects.

• Review, edit, and provide feedback on documentation, as necessary, including contracts, O&M Manuals, and subcontractor agreements.

• Organize the preparation of documents such as PCDs, SWMS, and support Project Managers with budget reports for the projects.

• Deliver service and support to external clients as needed, including client-side requirements for Inductions, SWMS, insurance details, etc.

• Verify the handover template and ensure project information is uploaded to the project folder.

• Confirm that all relevant collaborators have access to D-Tools for the project.

• Work collaboratively with Sales, Engineering, Warehousing & Logistics, and other Business Services to ensure Project Managers receive support in delivering the Client E2E process.

• Assist Project Managers in coordinating hardware deliveries to the site in conjunction with Warehousing & Logistics.

• Inform Project Managers of any ETA issues, including delays versus when hardware is needed.

• Follow up with engineering under the direction of Project Managers if procurement issues arise and alternative options are necessary.

• Ensure As-Builts are provided by the commissioning technician or site lead to engineering.

• Oversee the compilation of manuals and reference guides as part of project deliverables and review materials prepared by others.

• Support Project Managers with tasks related to project closure, including PCDs, Box folders, and Portal management.

• Organize the reallocation of equipment after project completion, either returning items to suppliers or adding them to stock.

• Ensure the activation of maintenance procedures where applicable.

• Reach out to customers or end users post-completion for feedback on installation and service/maintenance after three months.

• Onboard contractors, coordinating sub-contractor agreements, insurances, schedules of rates, and availability forecasting.

• Assist in scheduling labor for upcoming projects and works.

• Support the operations manager and Project Managers in completing the SWMS for each project.

• Organize technician toolbox meetings and other technician needs, including uniforms and purchasing replacement tools.

• Assist the operations manager with interstate support needs as necessary.

• Maintain, clean, and finalize backend documentation.

• Receive and process subcontractor invoices as needed.

• Undertake additional duties as assigned by the Operations Manager from time to time.

⛳️ Requirements

• 1-2 years of pertinent experience as a project coordinator in an administrative capacity.

• A proactive, adaptable, and flexible individual.

• Ability to manage competing priorities and meet critical deadlines.

• Excellent communication and organizational skills.

• Proficient in delivering professional administrative support to the operations team and project group.

🏝️ Benefits

• Potential annual bonus: PHP 3,000 for meeting KPIs (Terms and conditions apply).

• Working Device: Will be provided.

• Diverse Challenges: Each day presents new opportunities and unique challenges that keep your work engaging and fulfilling.

• Team Collaboration: Collaborate with a supportive team that values your insights and contributions.

• Inclusivity: Become part of an inclusive and diverse workplace that appreciates your contributions.