Project Coordinator

This is a fully remote position, open to applicants in Saudi Arabia.

📋 Description

• Records and organizes updates and status reports for projects: participates in essential project meetings and meticulously documents minutes and actions.

• Gathers status updates.

• Compiles and refreshes the overarching programme and/or project plan.

• Drafts and distributes communications related to the project.

• Raises planning issues with Project Managers and senior Project Managers.

• Monitors and coordinates payment milestones, cost estimates, and crucial deliverables.

• Participates in project closure and lessons learned reviews, documenting minutes and action items.

• Maintains comprehensive project documentation.

• Establishes central repositories and document sharing processes for the project.

• Coordinates the collection of data from all project team members, consolidating this data and providing summary/highlight reports for stakeholders.

• Implements appropriate security measures for documents and equipment.

• Develops document control procedures.

• Sets up and manages a library and registry of all contractual, baseline, and project documentation.

• Archives project closure and benefits tracking documents on the project portal.

• Complies with the Change Control (CC) and Configuration Management processes for project deliverables according to agreed plans.

• Creates and maintains the project risk and issues log: assists in risk analysis and maintains the Risk and Issues Log.

• Monitors issues until they are resolved.

• Elevates issues to Project Managers and Senior Project Managers.

• Coordinates the collection of project budgets and actuals to update the financial records of the project.

• Provides relevant stakeholders with the latest financial position and forecasts.

• Aids the responsible Project Manager in the preparation of budgets and reports.

• Ensures budget documents meet standards and are compliant for auditing and risk management purposes.

• Extracts key basic Rackspace responsibilities from Statements of Work (SoWs).

• Secures key commercial and legal documents on the project portal.

• Ensures documentation and deliverables adhere to Rackspace guidelines.

• Operates efficiently within a matrix management structure.

• Adheres to established processes in project tracking.

• Follows defined processes and guidelines for maintaining project documentation.

• Understands and applies security standards relevant to document types accordingly.

• Maintains awareness of key vendors and services available for project utilization.

• Complies with governance, change control, and configuration management processes.

• Reports deviations to the Project/Program Manager.

• Clarifies the governance process to key resources.

⛳️ Requirements

• Experience in a similar coordinator role within a fast-paced and dynamic environment.

• Basic understanding of project management principles and processes is preferred.

• Strong written and verbal communication skills, including reporting and public speaking.

• Highly organized with effective time management skills.

• Exceptional attention to detail.

• Proven experience working effectively as a team member towards a common goal.

• Ability to foster relationships with both new and existing staff members to ensure smooth workflows.

• Capability to identify and appropriately escalate risks and issues.

• Good listener with the ability to prioritize tasks effectively.

• Proficient in reading and understanding a Statement of Work (SoW) with a basic knowledge of commercial terms and how to translate those terms into actionable items through the project plan.

• Adaptable and flexible in rapidly changing environments.

• Demonstrates initiative in delivering excellent customer service.

🏝️ Benefits

• Health insurance

• Flexible work arrangements

• Professional development opportunities