Project Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee various residential and commercial construction projects concurrently

• Track project timelines, schedules, milestones, progress, delays, and programs

• Support Project Managers with daily coordination tasks

• Ensure precise project documentation, filing systems, document control, and version management

• Organize internal project meetings and disseminate meeting minutes

• Provide administrative assistance to management and construction teams

• Draft correspondence, reports, contracts, and other project documentation

• Handle incoming emails, phone calls, and project inquiries

• Maintain logs for RFIs, variations, approvals, quotations, contracts, and project records

• Oversee contract execution, variations, milestones, and deliverables

• Create subcontractor packages and coordinate trade sequencing, schedules, and start dates

• Distribute drawings and updated documentation to subcontractors

• Manage procurement needs, materials, and services

• Prepare and circulate RFQs to obtain competitive pricing

• Assess quotations and assist in the selection of subcontractors and suppliers

• Prepare documentation for project commencement, approvals, permits, handovers, and construction

• Coordinate meetings with clients, consultants, and stakeholders

• Serve as the primary contact for clients and provide regular project updates

• Address client inquiries and aid in managing expectations

• Resolve issues by coordinating with relevant internal personnel

• Collaborate closely with directors, construction managers, project managers, site supervisors, estimators, clients, suppliers, subcontractors, local authorities, building surveyors, and consultants

⛳️ Requirements

• Prior experience in a Project Coordinator or a similar construction administration position

• Background in the residential or commercial construction sector

• Strong skills in project coordination

• Exceptional organizational and time management capabilities

• Keen attention to detail

• Excellent written and verbal communication skills

• Ability to prioritize multiple tasks and meet deadlines

• Strong problem-solving skills

• Professional presentation and customer service abilities

• Capacity to work both independently and as part of a team

• Proficient in Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft OneDrive, and PDF editing software

• Proficiency in Microsoft SharePoint is a plus

• Familiarity with construction management software such as Buildxact, Procore, SimPRO, Jobpac, or similar is desirable

• A qualification in Project Management or Business Administration is preferred

• Availability to align with AU business hours, approximately 9 AM–5 PM Monday to Friday

• Must disclose any ongoing roles or client work

• Must represent this engagement on LinkedIn as “Independent Contractor”

🏝️ Benefits

• 100% remote work

• Work from home

• Flexibility in managing time as contractors