Project Coordinator

This is a fully remote position, open to applicants in Texas.

📋 Description

• Organize industrial inspections for new CAPEX projects that support the oil and gas sector.

• Develop and implement a QA/QC program in collaboration with Directors.

• Convey client expectations for jobs to field inspectors, acting as their primary contact for on-site matters.

• Oversee inspection schedules for both raw materials and finished products utilized in offshore platforms, refineries, and oil and gas construction projects.

• Manage pools of internal and external field technicians/inspectors via a web-based project management platform.

• Liaise with suppliers, manufacturers, inspectors, clients, and stakeholders.

• Modify schedules in response to project changes and ensure adherence to specifications, standards, and regulations.

• Collaborate with global Bureau Veritas offices to arrange inspections in other countries.

• Track inspection project progress, timelines, and key milestones.

• Maintain centralized, real-time inspection tracking systems.

• Identify and resolve any delays or issues that may impact schedules.

• Coordinate with vendors and suppliers to address quality concerns.

• Keep detailed inspection records, reports, test results, and certifications.

• Prepare reports for project management and client representatives.

• Archive documentation for future reference.

• Validate and approve timesheets, expenses, and invoices from inspectors and subcontractors.

• Assist with budget preparation and forecasts while tracking actual expenditures.

• Review and authorize inspection-service invoices in relation to purchase orders and contracts.

⛳️ Requirements

• A Bachelor's degree in a related field is preferred; at least three years of relevant experience is mandatory.

• Strong proficiency in both written and verbal communication.

• Excellent reasoning capabilities and problem-solving abilities.

• Competence in computer operations and project management software.

• Skills in time management, active listening, critical thinking, and problem-solving.

• Ability to work both independently and collaboratively within a team setting.

• Capability to manage multiple tasks and operate across various systems.

• Flexibility for remote work while maintaining productivity and communication from a distance.

• Must have a cell phone and internet connection for remote work.

• Prior experience in scheduling people and projects, preferably in construction or engineering, ideally within the oil and gas industry.

• Must reside in the Houston area.

• Strong organizational skills with a keen eye for detail.

• Proficiency in office software, including computerized scheduling tools.

• Exceptional written and verbal communication abilities.

• Capacity to work independently and prioritize tasks effectively.

🏝️ Benefits

• Competitive salary and benefits package.

• Remote work capabilities, with a requirement for cell phone and internet service.