Project Coordinator

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Collaborate closely with the Project Manager to create comprehensive project plans, timelines, and deliverables.

• Act as a backup for compliance procedures (e.g., Vetting & Debarment/TOV).

• Manage spreadsheets related to recruitment, travel, fees, and payment reporting.

• Monitor milestones and deliverables to ensure they are completed on schedule.

• Utilize project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs) to track progress.

• Prioritize tasks across various therapeutic areas.

• Prepare and gather essential documentation (COI, W-9, ACH forms, contracts).

• Provide regular updates and reports on project status to stakeholders.

• Maintain organized, audit-ready documentation for all project activities.

• Assist with quarterly and annual closeout processes.

• Identify potential risks and collaborate on strategies for mitigation.

• Communicate any changes to the project scope and their implications to relevant parties.

• Help with payment processing and uploads as required.

• Offer general administrative support to project teams.

⛳️ Requirements

• Proficiency in project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs).

• Experience in Pharma/Life Sciences is preferable but not essential.

• Bachelor’s degree.

• 1-3 years of pertinent work experience.

• Basic understanding of project management principles (scope, risk, timelines, budgets).

🏝️ Benefits

• Flexibility: Extended hours may be necessary during critical project phases or tight deadlines.

• Standard Hours (Remote): Monday to Friday, 8:00 AM – 5:00 PM (US East Coast time) (includes a one-hour lunch break).