Project Coordinator – AI & Data Projects

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the primary contact for AI and data initiatives on a daily basis, ensuring that workflows and operational tasks are executed seamlessly.

• Facilitate communication among program leaders, research teams, and subject matter experts.

• Convert leadership expectations and project goals into precise guidelines, instructions, and actionable updates for expert teams.

• Assist in the onboarding, coordination, and ongoing involvement of new domain experts as projects expand.

• Engage in weekly business reviews, keep comprehensive meeting notes, monitor action items, and lead project calls as necessary.

• Oversee project quality, pinpoint operational challenges, delve into root causes, and relay findings to relevant stakeholders.

• Aid research and product teams in the development, documentation, and refinement of project processes and operational guidelines.

• Proactively recognize risks, dependencies, and potential obstacles while collaborating with stakeholders to address them.

• Monitor project timelines, deliverables, and operational metrics utilizing Google Sheets and Microsoft Excel.

• Ensure project documentation is accurate and that significant updates are communicated across teams.

• Quickly adjust to evolving project priorities, workflows, and requirements.

• Promote continuous enhancements to project operations, data processes, and team collaboration.

⛳️ Requirements

• Must reside in the United States.

• A background in STEM or another quantitatively focused field is highly preferred.

• Over 3 years of experience in project coordination, project management, program operations, or a similar role, particularly in coordinating large or cross-functional teams.

• Practical experience in AI training data, human data, data operations, AI evaluation, or research programs.

• Proven experience in managing complex projects that involve multiple stakeholders, distributed teams, or large groups of subject-matter experts.

• Proficient in Excel and Google Sheets; familiarity with SQL is advantageous.

• A solid understanding of programming or software development concepts is preferred.

• Exceptional organizational skills with the ability to juggle multiple priorities, deadlines, and dependencies simultaneously.

• Strong written and verbal communication capabilities.

• Proven ability to lead meetings, coordinate teams, communicate expectations, and ensure follow-through.

• Previous experience in people management or team leadership is a significant advantage.

• Ability to work independently, proactively identify issues, and effectively navigate a fast-paced environment.

• Preferred background in project or program coordination within AI, machine learning, data labeling, model evaluation, or research operations.

• Experience supporting AI or data programs in large technology firms is preferred.

• Previous experience managing expert contributor programs or coordinating extensive networks of specialized professionals is preferred.

• Prior experience in an EPM, project lead, program coordinator, or operations role within AI or data-centric initiatives is preferred.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• Flexible work hours and remote work options.

• Opportunities for professional development and continuous learning.

• Collaborative and inclusive company culture.