Project Coordinator, Accounting

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Ensure projects remain on schedule — develop and uphold project timelines, monitor milestones and deliverables, and identify potential risks in advance.

• Monitor consultant time, resource allocation, and utilization throughout engagements to maintain an accurate delivery overview.

• Assist with billing and financial tasks — prepare and evaluate time-and-expense entries, support invoicing processes, and ensure billing accuracy and timeliness.

• Manage Statements of Work (SOWs) and change orders, and keep project documentation and status reports organized and up-to-date.

• Collaborate with delivery teams, consultants, and clients regarding schedules, progress, and logistical matters.

• Work alongside the PMO and finance teams to enhance realization, minimize revenue loss, and streamline collections (Days Sales Outstanding).

⛳️ Requirements

• A bachelor's degree in accounting or a closely related discipline — recent graduates or those early in their careers are encouraged to apply.

• Exceptional organizational skills and meticulous attention to detail; you can manage multiple moving parts without oversight.

• Proficient with numbers and spreadsheet applications (Excel), along with a genuine interest in the operational aspects of a services business.

• Excellent written and verbal communication skills — able to request status updates without causing frustration.

• Availability to work during US business hours, preferably residing in Austin, TX or Southern California.

• A proactive approach with an ownership mentality — you identify tasks that need attention and take initiative to complete them.

• Internship experience or coursework in accounting, finance, or professional-services operations (additional points awarded).

• Familiarity with NetSuite, a PSA/project management tool (e.g., OpenAir, Kantata/Mavenlink, Smartsheet), or billing/time & expense systems (additional points awarded).

• Understanding of consulting delivery, statements of work, or basic revenue recognition concepts (additional points awarded).

🏝️ Benefits

• Fully remote position, benefiting from a globally distributed team.