Project Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Support Coast Guard Sponsors with direct print ordering requirements from the Government Publishing Office and related documentation.

• Collaborate with Coast Guard publication owners and representatives concerning print and electronic publishing processes, templates, compliance standards, and project progress.

• Monitor print projects, assignments, training activities, and other business deliverables.

• Maintain correspondence and documentation within audit portfolios and checklists.

• Guide Sponsors on documented publishing compliance requirements and relevant GPO regulations.

• Detect potential Section 508 accessibility concerns and assist with basic remediation using Microsoft Office and Adobe tools.

• Help with proofreading, grammar, spelling, basic editing, template application, and final quality assurance checks.

• Engage in daily Microsoft Teams meetings, providing status updates and reporting on project achievements and deliverables.

• Ensure proactive and professional communication with Coast Guard Sponsors and the print publishing community.

• Assist in initiatives aimed at decentralizing enterprise print ordering to enhance print production efficiency and cost-effectiveness.

• Work collaboratively with publishing, administrative, technical, and government stakeholders.

⛳️ Requirements

• An Associate’s degree or equivalent is preferred in fields such as English, Communications, Information Technology, Policy, Administration, Military Science, Library Science, Homeland Security, or a related area.

• A minimum of 2 years of customer service or interoffice/interagency experience, ideally related to print production and project assistance/support.

• Proficient in Microsoft Office applications and basic document editing skills.

• Typing speed of at least 35 words per minute.

• Strong organizational abilities for tracking assignments, documentation, and business deliverables.

• Capability to communicate professionally and effectively with customers and government stakeholders.

• Keen attention to detail with the ability to maintain precise project documentation.

• Highly proficient command of the English language.

• Ability to work efficiently in a primarily virtual setting and engage in daily Microsoft Teams coordination meetings.

• Previous experience with GPO, print production/publication management, report tracking, desktop publishing, Section 508 accessibility, Adobe Acrobat Pro, SharePoint, Microsoft Power Platform/Power Apps, and federal or military publishing experience are advantageous.

• Must qualify for Tier 1, Low Risk, Non-Sensitive HSPD-12 credentialing, including the completion of SF-85.

• Must be eligible to obtain and maintain a Common Access Card (CAC) for access to Coast Guard facilities and information systems.

• No security clearance is required.

🏝️ Benefits

• On-the-job training with the GPO print ordering process, including Simplified Purchase Agreement (SPA) training.

• Career growth opportunities.

• Mentorship.

• A collaborative work environment.

• A predominantly virtual and cloud-based work setting.