Project Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Initiate new projects, input purchase orders (POs) and change orders (COs) into the ERP system based on validated request forms.

• Confirm that contract terms, task codes, billing rates, and funding limits are set up accurately.

• Offer expertise and guidance on project initiation within the ERP system.

• Examine project financial documents and supply project managers with data concerning project performance.

• Assist project managers throughout the entire project lifecycle, including setup, billing, and closeout processes.

• Collaborate with project managers to track invoice status and proactively follow up as needed.

• Work alongside billing specialists to guarantee precise, compliant, and timely billing procedures.

• Facilitate weekly coordination meetings with project managers to discuss outstanding items, reporting requirements, and ERP-related queries.

• Organize and gather all necessary documentation for new clients and subcontractors.

• Keep comprehensive and well-organized contract administration files on the network and in the accounting system.

• Ensure ongoing accuracy of project data through regular audits, reconciliations, and exception reporting.

• Verify compliance with internal policies and suggest updates or enhancements as necessary.

• Prepare, produce, and submit client billings in line with contractual terms, submission standards, and organizational guidelines.

• Investigate and resolve invoicing discrepancies, making corrections or adjustments as needed.

• Track cash receipts and ensure proper allocation to outstanding invoices.

• Act as an ERP power user, assessing current workflows and recommending automation or efficiency improvements.

• Identify and drive enhancements in project accounting processes in collaboration with Software Engineers and Business & Financial Analysts for implementation.

• Provide assistance during year-end audits, including gathering invoices, contracts, and supporting documentation.

• Address ad hoc requests from project accountants, project managers, and leadership.

• Engage in training to broaden accounting, ERP, and systems knowledge.

• Attend company and client meetings as necessary.

• Cross-train to offer support to other members of the Project Accounting and Finance team.

⛳️ Requirements

• Associate or Bachelor’s degree in accounting or a related field.

• Over 5 years of experience in project accounting, billing projections, and contract administration.

• Proficiency in Microsoft 365 (Excel, Outlook, Word, Teams), with advanced skills in Excel.

• Familiarity with an ERP or project accounting platform (Deltek Vantagepoint preferred).

• Basic understanding of debits/credits, percentage of completion concepts, and billing schedules.

• Ability to function effectively in a fully remote setting with strong communication, organizational, and time-management capabilities in a distraction-free environment.

• Excellent written and verbal communication skills; comfortable assisting remote colleagues via Teams and email.

• Proven ability to identify issues, assess alternatives, and implement effective solutions.

• Capability to prepare, maintain, and analyze precise financial records, reports, and documentation.

• Ability to work independently with minimal supervision and collaboratively within a team setting.

• Strong attention to detail and ability to meet deadlines.

• Organizational skills, with the capacity to manage multiple priorities concurrently.

🏝️ Benefits

• Selection of comprehensive medical plans (including two PPO-style options and a HDHP with HSA option).

• Flexible spending accounts (FSA).

• Dental and vision insurance plans.

• Extensive medical, dental, and vision benefits extended to spouse/domestic partners and dependent children up to age 26.

• 401k plan with company matching and a self-directed brokerage account option.

• Paid time off (PTO) including additional paid leave during the last week of the year.

• Company-paid life insurance coverage for employees and their eligible dependents.

• Short-term and long-term disability, as well as AD&D coverage.

• Opportunities for professional development, tuition reimbursement, and assistance with professional licensing.

• Paid parental leave following one year of employment.