Project Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage all billing and accounting tasks for the projects assigned to you.

• Create billing packages for clients, encompassing both standard invoices and AIA G702/703 monthly project draws.

• Compile and prepare all necessary documentation for billing of stored materials, including bills of sale, certificates of insurance, and material photographs.

• Proactively follow up on pay applications awaiting approval from the general contractor, making any necessary revisions and posting preliminary invoices.

• Employ and oversee project billing through various payment management systems, such as Textura, GC Pay, Procore, and others.

• Support targeted efforts by tracking and providing feedback to maximize billing and mitigate any underbilling reflected in the financial statements.

• Address prior billing errors to restore a seamless workflow throughout the project duration.

• Process credits for any incorrect invoices.

• Attend bi-weekly team WIP meetings to review the project status in terms of billing.

• Act as the primary contact for general contractors and clients regarding project billing and funding matters.

• Prepare partial and/or final lien waivers as needed, including proactively requesting and obtaining required supplier waivers for supporting documentation.

• Engage in regular AR meetings and consistently update on aging accounts receivable to facilitate collection efforts and prevent funding delays.

• Serve as the main contact for AR collections and billing issue resolution in the absence of an assigned AR Specialist, including duties such as resolving unapplied cash weekly that cannot be identified.

• Proactively reach out to clients through phone, email, and scheduled follow-ups to ensure timely payment.

• Escalate overdue accounts and implement structured collection strategies to achieve resolution.

• Maintain detailed notes and aging statuses within internal systems.

• Provide weekly reports on AR aging, disputes, risks, and anticipated cash receipts.

• Collaborate across departments to enhance billing processes and eliminate systemic obstacles.

• Analyze and resolve any outstanding accounting tasks to facilitate project closure.

• Adhere closely to deadlines for end-of-month and end-of-quarter processes.

• Participate in the collection of supporting documentation for year-end audits.

• Attend and engage in weekly team meetings led by the Director of Project Accounting.

• Mentor current team members and train new hires in relevant areas of expertise.

⛳️ Requirements

• 2-5 years of experience in project accounting or a related field.

• Proficient in electronic accounting platforms such as Textura, GC Pay, Procore, and others.

• Significant experience in project invoicing and billing processes.

• Strong communication skills for effective teamwork and client interaction.

• In-depth knowledge of project contracts and change order documents is HIGHLY preferred.

• Bachelor's Degree in accounting or a related field.

🏝️ Benefits

• Medical

• Dental

• Vision

• Telemedical

• Mental Health

• Prescriptions

• HSA/FSA

• Life and AD&D

• 401k Company Match