Programs Registrar

This is a fully remote position, open to applicants in United States.

📋 Description

• Maintain records of student registration, reporting, and reconciliation within the student information system.

• Collaborate with attendance staff to manage state reporting through daily reports and analyze weekly and monthly trends.

• Process enrollments, transfers, and withdrawals for students.

• Provide support for attendance-related functions and reporting for students.

• Manage student information as mandated by the Arizona Department of Education and for private school students both nationally and internationally.

• Comply with established policies and procedures for managing student information.

• Assist with Arizona state reporting, including resolving reporting discrepancies and conducting data analysis.

• Maintain the student information system, develop student profiles, and generate monthly reports.

• Handle enrollment, transfers, and withdrawals specifically for SPED and 504 students.

• Keep Exceptional Programs folders updated and ensure compliance with audit requirements.

• Support the implementation of student-information policies and procedures.

• Work in conjunction with the Network Office on compliance frameworks and annual financial audits.

• Request SPED and 504 records for both incoming and exiting students.

• Adhere to local, state, federal, and Office of Civil Rights policies regarding student enrollment.

• Gather information from students and parents while ensuring confidentiality.

• Engage in online and in-person events and activities.

• Perform other duties as assigned.

⛳️ Requirements

• High School Diploma or GED equivalent required.

• Associate’s Degree preferred.

• 1-3 years of experience working with student information system data, including reconciling and troubleshooting, as well as maintaining student records.

• Familiarity with Infinite Campus and IEPPro is an advantage.

• Ability to speak, read, and write in Spanish is preferred but not mandatory.

• Must possess an active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

• Demonstrates strong skills in reading, writing, computation, technology, and communication.

• Capable of following oral and written instructions with minimal supervision.

• Skilled in planning, organizing, and maintaining a filing system.

• Able to plan, organize, schedule, execute, and oversee projects effectively.

• Must maintain confidentiality regarding sensitive information.

• Proficient in using a personal computer and relevant software for developing spreadsheets, databases, and word processing.

• Ability to adhere to established deadlines.

• Must be able to articulate well, maintain a professional demeanor, and demonstrate initiative.

• Capable of occasionally pushing or lifting up to 20 lbs.

🏝️ Benefits

• Occasional travel for site visits, meetings, trainings, and/or conferences.

• Opportunity to engage in online and in-person events and activities.

• Reasonable accommodations available for individuals with disabilities.