Program Coordinator, STEM Learning Institute

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee daily operations related to curriculum development, professional learning, coaching, implementation, and field testing.

• Manage project timelines, implementation schedules, task management systems, milestones, and deliverables.

• Organize project meetings, draft agendas, document notes, track decisions and action items, and ensure deadlines are met.

• Handle logistics for virtual and in-person educator professional learning events, including registration, communication, travel, accommodation, catering, transportation, meeting venues, materials, technology, attendance, and evaluations.

• Provide support to facilitators before, during, and after professional learning events.

• Act as the primary operational contact for participating school districts, coordinating meetings, communications, teacher onboarding, coaching schedules, and addressing routine inquiries.

• Manage curriculum development tasks, including reviewer feedback, revisions, version control, documentation, and digital resources.

• Oversee research and evaluation logistics, such as surveys, consent documentation, observations, implementation calendars, communications, and data collection.

• Assist with budget monitoring, expense reconciliation, consultant payments, teacher stipends, reimbursements, purchasing, contracts, invoices, and program documentation.

• Facilitate internal and external communications through website content, district updates, presentations, board reports, formatting, and proofreading.

• Maintain organized documentation related to projects, curriculum, districts, meetings, professional learning, contracts, and evaluations.

• Identify and implement process enhancements that boost efficiency and consistency.

⛳️ Requirements

• Required: Associate's degree in any field.

• Required: A minimum of two years of experience in program, project, or office administration, or a combination of relevant education and experience.

• Experience in K-12 education programs.

• Experience in supporting professional learning for educators.

• Experience in coordinating travel, meetings, or conferences.

• Proficient in preparing reports, presentations, and executive materials.

• Familiarity with STEM education.

• Experience using project management software and collaboration tools such as Asana.

• Proficient in Microsoft 365 and Google Workspace.

• Experience with platforms like Zoom, Teams, Canva, Qualtrics, SurveyMonkey, or similar tools.

• Ability to work independently in a fully remote setting, managing time, prioritizing tasks, meeting deadlines, and maintaining responsiveness and communication.

• Commitment to SSPI’s mission and values.

• Authorization to work in the United States.

• Background clearance, including potential Level 2 fingerprinting.

• Capability to lift and move materials and navigate stairs for on-site program assistance.

• Willingness to travel approximately 30 days annually within the United States.

• Flexibility to work outside standard business hours during critical program periods such as the Summer Institute or unit launches.

🏝️ Benefits

• Fully remote work environment.

• Full-time, non-exempt employment.

• Opportunities for travel to biannual in-person staff meetings and other program-related travel.

• Professional learning and development opportunities through collaboration with leading science educators and curriculum experts.

• Chance to contribute to the development of a growing national initiative.

• Flexibility to work outside of standard business hours during significant program periods.