Program Coordinator

This is a fully remote position, open to applicants in Tennessee.

📋 Description

• Organize and structure multiple large program teams by maintaining workflows, schedules, and communications that align with program goals.

• Assess vendor and subcontractor invoices for accuracy and compliance with contracts.

• Reconcile timecards with approved project work packages to ensure labor-reporting compliance.

• Calculate and track monthly spending rates against program budgets while identifying funding risks.

• Manage staffing training matrices, including tracking assignments, start dates, and completion dates.

• Create monthly financial and operational health presentations for program directors.

• Assist in the development, review, and alignment of Standard Operating Procedures.

• Ensure version control for program documentation, contracts, change orders, and other controlled artifacts.

• Facilitate peer reviews for major program deliverables.

• Provide administrative and operational support, including meeting coordination, tracking action items, and managing internal communications.

• Oversee and coordinate subcontractor deliverables to ensure timely submission as per contractual agreements.

• Support Program Managers by offering back-office assistance across various large program teams.

⛳️ Requirements

• Capability to obtain and maintain a government Public Trust clearance as necessary.

• Bachelor's degree in Business Administration, Information Technology, Project Management, or a related field from an accredited institution.

• 3–5 years of progressive experience in program coordination, project support, or operations management within a federal government contracting setting.

• Proven experience in financial activities related to programs, including invoice review, budget tracking, or burn rate analysis.

• Experience in maintaining program documentation and artifacts in a structured, version-controlled setting.

• Familiarity with subcontractor management and tracking contract deliverables.

• Outstanding organizational skills to manage multiple priorities, deadlines, and workstreams concurrently across large program teams.

• Excellent written and verbal communication skills in English, with the ability to prepare clear and professional reports and briefing materials for program directors and government stakeholders.

• Proficient in financial tracking and analysis, including invoice verification, timecard reconciliation, and burn rate modeling.

• Experienced in developing and maintaining SOPs, configuration-managed documentation, and program artifacts.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills preferred for financial modeling and reporting.

• Skilled in collaboration and document management tools such as Microsoft Teams and SharePoint.

• Strong attention to detail and a quality control focus, with a proven track record of coordinating review cycles and enforcing documentation standards.

• Ability to work independently in a fully remote environment while ensuring strong communication and collaboration with distributed teams.

• PMP or CAPM certification is preferred.

• Experience with IT Service Management (ITSM) platforms like ServiceNow or Remedy is preferred.

• Familiarity with Earned Value Management (EVM) principles and federal financial reporting requirements is preferred.

• Experience with workforce management or training tracking systems is preferred.

• Knowledge of federal government contracting processes, including deliverable management and COR/CO relationships, is preferred.

• ITIL Foundation certification or familiarity with ITIL service management frameworks is preferred.

• Experience in supporting business development activities such as proposal coordination or past performance documentation is preferred.

🏝️ Benefits

• Health, dental, and vision insurance.

• 401K plan with company matching.

• Flexible spending accounts.

• Paid holidays.

• Three weeks of paid time off.