Program Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Provide high-level programmatic, operational, and administrative assistance to the leadership of ASAPconnect.

• Oversee project and field operations, office services, and procedural activities.

• Keep accurate records and documentation for projects.

• Make autonomous operational decisions on a daily basis.

• Manage project responsibilities in collaboration with the Manager.

• Organize team events, meeting schedules, logistics, and take meeting notes.

• Facilitate both in-person and virtual meetings for employees and partners.

• Lead segments of virtual meetings when suitable.

• Manage annual calendars, meeting materials, and team communications.

• Assist in executing the communications strategy, which includes documents, publications, website creation and design, as well as social media management.

• Edit and proofread written content.

• Organize and plan field activities, meetings, events, learning sessions, presentations, conferences, and site visits.

• Secure venues, prepare materials, coordinate speakers, arrange on-site staffing, manage travel logistics, and ensure documentation and follow-up.

• Participate in conferences and events across California to share information and materials.

• Assist and occasionally lead conference workshop presentations.

⛳️ Requirements

• At least two years of relevant experience in office management, project management, coordination, customer service, or similar roles.

• Some background in providing executive-level assistance.

• Familiarity with or experience in afterschool programming, education, and/or youth development sectors.

• Exceptional attention to detail.

• Strong organizational skills, including planning, project management, and task facilitation.

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Experience using Google Documents, Spreadsheets, and Presentations.

• Must be a resident of California.

• Preference for candidates located in Southern California.

• Approximately 20–25% travel required.

🏝️ Benefits

• Competitive compensation.

• Generous paid time off (PTO).

• Paid holidays.

• Medical, dental, and vision insurance plans.

• Flexible Spending Accounts (FSA).

• Health Savings Accounts (HSA).

• Employee Assistance Program (EAP).

• Wellness offerings.

• CalPERS retirement program.

• Optional 403(b) and 457 retirement plans.

• Tuition reimbursement.

• Certified employer for Public Service Loan Forgiveness.

• Fully remote work opportunities.

• Commitment to professional development.