Program & Contracts Specialist

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Assist with projects and contracts while coordinating operational activities across functions such as operations support, procurement, finance, and meeting facilitation.

• Progress Chesapeake Bay agriculture strategy initiatives, including those financed by significant Federal grants.

• Collaborate with internal TNC teams, including Grants and Legal departments.

• Organize project team meetings and oversee follow-up actions.

• Update and manage intranet sites and internal databases.

• Oversee administrative and program-related operations.

• Handle the processing and management of contracts and procurement activities.

• Manage invoices, craft reports and forecasts, monitor budgets, and assist in budget forecasting.

• Carry out Information Systems, Data Security, and Finance tasks per team protocols and resources.

• Offer guidance on TNC policies, procedures, financial standards, and legal obligations.

• Establish processes and practices to enhance efficiency.

• Communicate with staff, vendors, and business partners to facilitate decision-making, problem-solving, and workflow enhancements.

• Ensure adherence to Conservancy policies, external donor/legal/IRS stipulations, and terms of both private and public grants.

• Manage projects within specified timelines and budgets.

• Conduct analysis, research, and ensure follow-through.

• Handle confidential information with discretion.

• Process purchasing and invoices, contract with vendors, and assist in budget formulation.

• Provide suggestions for enhancing existing programs and occasionally serve as a resource or substitute for the supervisor when directed.

• Travel occasionally for multi-day retreats in the mid-Atlantic region and adjust work hours as required for coordination in the Eastern Time Zone.

⛳️ Requirements

• Bachelor’s degree and 2 years of relevant experience or an equivalent combination of education and experience.

• Experience in coordinating administrative processes.

• Proficiency in generating reports and interpreting data.

• Skilled in business writing, editing, and proofreading.

• Capability to organize time effectively and manage a variety of activities to meet deadlines.

• Experience collaborating across teams and communicating with a diverse range of individuals.

• Ability to analyze information for the coordination and planning of activities and problem-solving.

• Proficient in utilizing existing technology to achieve desired outcomes.

• Exceptional customer service skills and focus.

• Experience in interpreting guidelines to attain desired results.

• Strong organizational skills, accuracy, and meticulous attention to detail.

• Experience managing aspects of large Federal grants.

• Experience overseeing contracts, including drafting and completing due diligence.

• Familiarity with financial systems, including invoice and budget administration.

• Must satisfy The Nature Conservancy's background screening criteria.

• Occasional domestic travel may be necessary.

• Ability to work Eastern Standard Time hours.

🏝️ Benefits

• This part-time position is not eligible for benefits.

• Flexible schedules

• Health care benefits

• Flexible spending accounts

• 401(k) plan with an 8% employer match

• Parental leave

• Accrued paid time off

• Life insurance

• Disability coverage

• Employee assistance program

• Other life and work well-being benefits

• Flexible work environment

• Accommodations for qualified individuals with disabilities and disabled veterans