Program and Operations Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the calendar of the HARP Executive Director and other members of the executive team.

• Organize meetings for HARP team members, key consultants, and advisory groups.

• Document meeting notes and track essential follow-up tasks.

• Handle logistics for both in-person and virtual meetings and events.

• Assist with travel arrangements for HARP team members, including booking flights and hotel accommodations, as well as supporting the submission of expense reports.

• Aid in the onboarding process for new vendors, consultants, and staff members.

• Communicate effectively with HARP’s Board of Directors and Advisory Committee, as well as external partners and stakeholders.

• Maintain important organizational documents (e.g., charters, organizational charts, etc.).

• Manage internal project management and tracking tools (e.g., contact lists and tools for tracking key conferences, events, and achievements).

• Assist in the development and implementation of operational policies and procedures.

• Provide additional administrative support as necessary.

⛳️ Requirements

• A minimum of 3 years of experience in an administrative or operations role; experience in nonprofit, policy, or government sectors is essential.

• Exceptional organizational abilities and a proven history of working independently on projects while also supporting team initiatives and collaborative efforts.

• Ability to maintain confidentiality and handle sensitive information with care.

• Proficient in Google Suite, Microsoft Office, Zoom, and LinkedIn.

• Familiarity with Asana or similar project management software.

• Capable of communicating with a diverse group of stakeholders, including senior-level professionals, national experts, policymakers across various political perspectives, formerly incarcerated individuals, and staff with corrections experience, while maintaining a high level of professionalism.

• Interest and/or experience, including lived expertise, in policies related to incarceration, corrections, public safety, and the role of healthcare for individuals transitioning from incarceration.

• Able to thrive in a fast-paced, deadline-oriented, growth-focused remote work environment.

• Willingness to travel for occasional in-person staff meetings.

🏝️ Benefits

• Medical

• Dental

• Vision

• 401K

• And more