Post Award Management Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Review finalized award agreements, notices of award, amendments, subawards, and associated documentation to ensure completeness and accuracy.

• Reconcile budgets approved by sponsors with awarded funding and institutional proposal records, confirming alignment with allowable cost structures and system requirements.

• Ensure that revised budgets and other data elements are properly documented and accurately set up in University systems.

• Create and sustain related project records.

• Validate that necessary compliance determinations and approvals are established and aligned with award terms for all requirements.

• Verify compliance with institutional policies, sponsor regulations, and federal requirements.

• Establish and confirm award data in the eRA system to guarantee accurate and complete integration with the institutional financial system.

• Ensure all required financial, structural, and compliance elements are in place prior to account activation to minimize subsequent corrections.

• Resolve data discrepancies during the setup phase to ensure system alignment and operational readiness.

• Act as a primary contact for departments, principal investigators, and research administrators concerning award setup status and requirements.

• Communicate any missing documentation, necessary corrections, or outstanding compliance items.

• Provide guidance on account establishment procedures, timelines, and institutional requirements.

• Maintain accurate and complete award records along with supporting documentation.

• Monitor workflow queues and account setup metrics to facilitate timely processing.

• Generate reports pertaining to award setup activities, pending actions, and operational performance.

• Engage in quality assurance and continuous process improvement initiatives.

• Assist in the development and refinement of standard operating procedures and workflow documentation.

• Participate in testing and implementation of enhancements or upgrades to the eRA system.

• Suggest process improvements to enhance efficiency, data quality, and compliance.

⛳️ Requirements

• Bachelor’s degree is mandatory.

• A minimum of five years of work experience is required.

• Experience in university-sponsored projects administration, post/pre-award management, or research administration, or a combination of these areas.

• Familiarity with federal sponsor regulations, including Uniform Guidance and agency-specific requirements.

• Experience with systems such as Huron Research Suite, Cayuse, InfoEd, Kuali Research, Oracle, Workday, PeopleSoft, Banner, SAP, or similar platforms.

• Knowledge of the sponsored project lifecycle management and post-award administration.

• A combination of education and relevant experience demonstrating comparable knowledge may also be considered.

• Successful completion of a background check is required.

🏝️ Benefits

• Comprehensive medical, prescription, dental, and vision insurance.

• Generous retirement savings program with employer contributions.

• Tuition benefits.

• Ample paid time off and recognized holidays.

• Life and accidental death and disability insurance.

• Free Pittsburgh Regional Transit bus pass.

• Access to our Family Concierge Team to assist with childcare needs.

• Fitness center access.