Philanthropy Operations and Grants Manager

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Take charge of the complete grant lifecycle management in Salesforce, encompassing opportunity setup, award tracking, reporting, closeout, and necessary documentation.

• Facilitate grant kickoff procedures by verifying deliverables, timelines, reporting requirements, internal ownership, and compliance necessities.

• Oversee a rolling 12-month proposal calendar with proactive tracking of deadlines, reminders, and risk escalation.

• Act as the primary Salesforce administrator for Philanthropy, ensuring data quality across funders, prospects, grants, dashboards, reports, and workflows.

• Enhance Salesforce fields, automations, and integrations in collaboration with internal systems teams, including troubleshooting for Salesforce, Power BI, and SharePoint.

• Promote the adoption of grant management processes throughout various business lines.

• Collaborate with program, analytics, and finance teams to guarantee grant compliance, reporting accuracy, budget alignment, and timely deliverables.

• Record funder interactions, cultivation activities, and reporting deliverables in Salesforce to foster shared visibility and follow-through.

• Keep an organized and accurate prospect pipeline with well-defined next steps and ownership.

• Conduct prospect research and prepare briefing materials for leadership.

• Draft and manage prompt grant acknowledgment letters and stewardship communications.

• Assist in the development of board reports, KPI dashboards, and philanthropy updates.

⛳️ Requirements

• 3–5 years of experience in grants management, development operations, or a related nonprofit role.

• Strong proficiency in Salesforce, including report creation, workflow management, and oversight of data integrity; experience with NPSP or Nonprofit Cloud is preferred.

• Proven project management abilities with the capacity to handle multiple deadlines and coordinate across various teams.

• Knowledge of grant compliance, reporting, and financial coordination.

• Exceptional written and verbal communication skills.

• Keen attention to detail and comfort in navigating complex systems and processes.

• Proficient in Microsoft 365 tools, including SharePoint, Planner, OneNote, and Outlook.

🏝️ Benefits

• 15 vacation days

• 12 sick days

• 12 paid holidays

• Paid personal day

• Medical, dental, and vision insurance

• Health savings account

• Flexible spending account

• Dependent care flexible spending account

• Retirement and savings plan/401(k) match

• Group life insurance

• Short- and long-term disability

• Parental leave

• Sabbatical leave

• Professional development and much more!