Personal/Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the Founder’s Schedule: Take charge of the calendar, safeguard time for focused work, prepare for meetings, and ensure timely follow-ups while proactively anticipating future needs.

• Transform Chaos Into Clarity: Assist in distinguishing between urgent and important tasks amid numerous responsibilities, messages, and ideas. Your goal will be to alleviate cognitive strain rather than contribute to it.

• Serve as the Founder's Operational Partner: Whether it involves arranging an impromptu call with a partner, organizing internal priorities, or advancing a critical project, you will ensure everything runs smoothly.

• Take On Unstructured Tasks: You will step in wherever necessary, determine the best approach to tackle tasks, and execute them efficiently.

• Address Issues Before They Escalate: You will identify gaps, eliminate obstacles, and highlight potential slowdowns, often before they become apparent to others.

• Maintain Flexibility: The nature of the job will frequently change. You must be able to adapt swiftly and bring order and structure to areas that require it the most.

⛳️ Requirements

• Possess 2+ years of experience in an executive assistant, chief of staff, or operations position within a startup or fast-paced setting.

• Be an organizational powerhouse: you excel in bringing calm to chaos and thrive on simplifying complexity.

• Exhibit clear and concise communication skills: you write effectively, think quickly, and can accurately represent another person's voice.

• Be tech-savvy and resourceful: you enjoy exploring new tools and finding solutions.

• Have the ability to read between the lines: you possess high emotional intelligence, discretion, and know how to tactfully manage relationships.

• Take initiative: you are proactive, anticipate needs, and drive things forward without needing prompts.

• Be comfortable with ambiguity and change: the role and company will rapidly evolve, and you are eager to adapt alongside them.

• Bonus Points For

• Experience collaborating with founders or C-level executives.

• Familiarity with Notion, Discord, Google Workspace, Airtable, and lightweight project management tools.

• Interest in startups, investing, alternative markets, or behavioral strategy.

🏝️ Benefits

• Collaborate closely with a high-caliber founder on an innovative mission.

• Shape your role in a fast-paced, high-growth environment.

• Gain comprehensive insights into company building from the ground up.

• Enjoy competitive compensation based on your experience.