Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver dedicated executive assistance to one or two C-level leaders and their teams.

• Oversee intricate and evolving executive calendars, address scheduling conflicts, and prepare agendas.

• Enhance executive productivity by alleviating recurring tasks from their responsibilities.

• Utilize independent judgment, escalate issues as necessary, and take ownership of outcomes.

• Assist AOX team efficiency initiatives, which include project tracking and process documentation.

• Plan and execute events for executives and their teams while adhering to departmental budgets.

• Compose communications, manage follow-ups, take comprehensive notes, and monitor action items.

• Interact professionally with executives, AOX, various company departments, and external partners.

• Cultivate relationships with employees and external stakeholders to promote engagement.

• Manage travel arrangements and logistics for executives, including accommodations and flights.

• Facilitate recruiting efforts for VP and C-level candidates, encompassing interviews and travel arrangements.

• Provide additional support for other Executive Assistants as needed.

• Uphold confidentiality and discretion consistently.

• Offer department-specific assistance as required.

⛳️ Requirements

• Minimum of 2 years of professional experience supporting C-level executives.

• At least 4 years of professional experience overall.

• Exceptional organizational skills, including the ability to prioritize, plan, and execute multiple urgent tasks.

• Proficiency in Google Workspace applications.

• Strong writing, proofreading, and editing capabilities.

• Excellent time management skills with a proactive approach.

• Aptitude for working with incomplete information and exercising sound judgment.

• Confidence in asking questions and seeking guidance when needed.

• Openness to change and commitment to continuous learning.

• Keen eye for efficiency and process enhancement.

• Outstanding attention to detail.

• Strong verbal and written communication abilities.

• Capability to communicate succinctly with both technical and non-technical audiences.

• Understanding of follow-up and task completion in the midst of interruptions.

• Comfort in using generative AI tools or a willingness to learn about them.

• Ability to adhere to ET work hours and support executives across various time zones.

• Must be authorized to work in the United States; immigration visa sponsorship is not available.

🏝️ Benefits

• Eligibility for bonuses.

• Equity options.

• Unlimited paid time off (PTO).

• Flexibility in work location.

• Up to 24 weeks of parental leave.

• Comprehensive health benefits.

• Coaching, feedback, and opportunities for professional skill development.

• Experience working with executives in a pioneering cybersecurity firm.

• An environment that promotes open dialogue and continuous improvement.

• Opportunities for creative problem-solving.

• A supportive and close-knit administrative team.