Personal Executive Assistant – Operations Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and manage executive calendars across various business interests.

• Arrange meetings, calls, and appointments.

• Facilitate follow-ups with clients, partners, investors, and stakeholders.

• Monitor email inboxes and ensure that important communications are addressed promptly.

• Organise documents, files, and administrative records efficiently.

• Prepare meeting agendas and assist with actions following meetings.

• Maintain a clear overview of ongoing projects, priorities, and deadlines.

• Track action items across various businesses and engagements.

• Develop and sustain project tracking systems and workflows.

• Ensure tasks are progressing and that stakeholders remain accountable.

• Provide regular updates on status and progress reports.

• Assist in identifying bottlenecks and areas that require executive attention.

• Create and implement organisational systems to enhance efficiency.

• Support the executive in managing competing priorities across diverse ventures.

• Coordinate information flow between projects and business entities.

• Assist with process documentation and initiatives aimed at workflow improvement.

• Maintain operational visibility across business activities.

• Support administrative tasks related to investor communications and reporting.

• Assist in data management and document organisation within investment platforms.

• Learn and utilise platforms such as InvestNext and other business systems as necessary.

• Coordinate scheduling and follow-up activities related to investors.

⛳️ Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, or in a similar role.

• Outstanding organisational and time management abilities.

• Strong written and verbal communication skills in English.

• Capability to manage multiple priorities at once.

• Experience in calendar management and scheduling.

• Keen attention to detail and commitment to follow-through.

• High level of discretion and professionalism in handling confidential information.

• Self-motivated and able to work independently in a remote setting.

• Proficiency in Microsoft Office Suite, including:

• ○ Outlook

• ○ Word

• ○ Excel

• ○ PowerPoint

• Willingness to quickly learn new software and systems.

• Experience with project management or task management tools is advantageous.

• Familiarity with CRM, investor management, or business administration platforms is a plus.

• Experience supporting senior executives, entrepreneurs, attorneys, consultants, or finance professionals is also a plus.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle