Personal Assistant, Spanish & English Speaking

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct outbound calls and schedule appointments with clients, vendors, and partners in both Spanish and English.

• Manage email correspondence, ensuring effective communication and prompt follow-ups.

• Accurately document notes, maintain records, and update Google Docs/Sheets as instructed.

• Capture screenshots or gather data from various sources and organize them in shared folders or Google Docs.

• Create and uphold timesheets for ongoing projects.

• Monitor hours worked by team members, compile weekly or monthly totals, and accurately report summaries.

• Ensure uniformity and precision across all time entries.

• Record and monitor all financial transactions (incoming and outgoing).

• Keep financial documentation systematically organized in Google Sheets.

• Collaborate with the accountant/bookkeeper to provide reports or verify transactions.

• Utilize Xero for basic data entry, expense reconciliation, or invoice tracking (training available if necessary).

⛳️ Requirements

• Bilingual in Spanish and English (both verbal and written).

• Demonstrated experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.

• Proficient in Google Workspace (Docs, Sheets, Drive, Gmail).

• Familiarity with Xero or similar accounting software.

• Strong skills in spreadsheets (formulas, data entry, sorting, and summarizing data).

• Exceptional communication abilities via phone and email.

• Keen attention to detail and strong organizational skills.

• Reliable internet connection and capability to work independently with minimal supervision.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM