Personal Assistant – Private Client Support

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee both personal and professional schedules, appointments, and reminders.

• Schedule medical, wellness, and any other personal appointments as needed.

• Collaborate with external vendors and service providers, including stylists, hair professionals, and other personal service providers.

• Communicate with vendors through email, phone, and text to arrange bookings, confirm details, and manage follow-ups.

• Conduct research and coordinate services, appointments, and other personal arrangements.

• Organize schedules to ensure appointments proceed smoothly.

• Manage correspondence and track outstanding requests.

• Anticipate the client’s needs and proactively address scheduling or logistical challenges.

• Keep accurate records of appointments, arrangements, and significant information.

• Assist with general administrative duties and other ad hoc requests.

• Identify opportunities to enhance recurring tasks through technology and automation.

• Uphold strict confidentiality while handling personal, professional, and patient-related information.

⛳️ Requirements

• Prior experience as a Personal Assistant, Executive Assistant, or in a comparable support role.

• Exceptional organizational and time-management abilities.

• Strong written and verbal communication skills in English.

• Confidence in communicating with external vendors and service providers via phone, email, and text.

• A proactive mindset towards problem-solving and an ability to anticipate needs.

• Keen attention to detail and the capacity to manage multiple requests concurrently.

• Proficient computer skills with experience in Google Workspace and calendar management tools.

• High level of discretion, professionalism, and confidentiality.

• Availability to work full-time during US Eastern Time hours.

• HIPAA certification or a willingness to obtain certification prior to starting, considering the healthcare environment of the client.

• Experience supporting a busy professional or high-profile individual.

• Experience in coordinating personal appointments, wellness arrangements, and external services.

• Familiarity with AI tools, productivity software, and workflow automation.

• Experience working alongside an Executive Assistant or administrative team, with readiness to collaborate and provide support as needed.

🏝️ Benefits

• 100% remote work.

• $50 birthday bonus.

• $200 testimonial bonus.

• No tracking required.

• Full-time position, 40 hours per week.