Personal Assistant – CEO, Personal/Home Focus

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the family calendars for the CEO, spouse, and children.

• Facilitate communication with schools, as well as manage activities and reminders.

• Arrange appointments for medical, personal, fitness, and other needs.

• Organize playdates, events, and various household logistics.

• Manage daily personal administration tasks.

• Coordinate and oversee personal scheduling with accuracy.

• Ensure that calendars are optimized, conflict-free, and run efficiently.

• Proactively identify and resolve scheduling conflicts before they occur.

• Handle personal correspondence with speed, discretion, and precision.

• Follow up on tasks to ensure nothing is overlooked.

• Communicate clearly and professionally on behalf of the CEO.

• Anticipate needs and take action before they arise.

• Identify inefficiencies and enhance workflows.

• Serve as a problem-solver rather than just a task executor.

• Utilize AI tools (e.g., ChatGPT, Claude) to boost efficiency.

• Develop systems, trackers, and workflows using AI.

• Balance the use of AI with critical thinking and accuracy.

• Work closely with the Executive Assistant.

• Assist with overflow tasks and special projects as needed.

• Contribute to a well-structured and smooth support system.

⛳️ Requirements

• Exceptional attention to detail.

• Strong written communication skills (polished, warm, and professional).

• Ability to manage multiple priorities at once.

• High level of discretion and sound judgment.

• Self-starter mentality — capable of working independently.

• Highly proactive and anticipatory in approach.

• Comfortable working in a dynamic and fast-paced environment.

• Proficient with AI tools or willing to learn (mandatory mindset).

• Nice to Have: Previous experience as a Personal or Household Assistant.

• Nice to Have: Experience managing family logistics.

• Nice to Have: Background in luxury hospitality or travel settings.

• Nice to Have: Strong systems and process-oriented mindset.

🏝️ Benefits

• 100% REMOTE.

• $50 birthday bonus.

• $200 testimonial bonus.

• $500 entry monthly raffle.

• NO TRACKER. NO PROBLEM.