Personal Assistant

This is a fully remote position, open to applicants in India.

📋 Description

• Take full ownership of the CEO's calendar and inbox: managing schedules, prioritizing tasks, and safeguarding time across various time zones.

• Organize intricate travel plans involving flights, accommodations, visa arrangements, ground transportation, and detailed itineraries.

• Act as a communication liaison for the CEO: handling emails, follow-ups, and coordinating with both internal and external parties.

• Perform time-sensitive research and provide clear, structured, and actionable briefs.

• Oversee purchases, deliveries, returns, and daily logistical tasks with complete accountability.

• Facilitate the delivery of gifts, documents, and packages as instructed.

• Address urgent and last-minute issues in real-time, often with minimal context, and resolve them effectively.

• Proactively anticipate needs, identify gaps, and initiate tasks without waiting for instructions.

• Manage all confidential and sensitive information with the utmost discretion.

⛳️ Requirements

• 5+ years of experience as a Personal Assistant or Executive Assistant - **preferably supporting a founder or CEO at a startup**.

• Demonstrated ability to work autonomously in a dynamic, high-ambiguity environment.

• Outstanding organizational skills and a strong commitment to follow-through - ensuring nothing is overlooked.

• Excellent written and verbal communication skills in English.

• Highly responsive, resourceful, and dependable - capable of being available and effective for at least 6 hours of overlap with US time zones.

• Experience in managing travel logistics, vendor coordination, and personal tasks for a senior executive.

• Adaptable to shifting priorities, incomplete information, and last-minute changes — this role is within a startup, not a corporate environment.

• High level of emotional intelligence and discretion when handling sensitive issues.

• Tech-savvy: proficient with tools such as Google Workspace, Slack, Notion, or similar platforms.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Flexible working hours and the option for remote work.

• Opportunities for professional development and career growth.

• A dynamic and collaborative work environment.