Personal Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and organize executive calendars, which includes the scheduling, rescheduling, and confirmation of meetings, appointments, and events across various time zones.

• Monitor and handle inboxes by prioritizing emails, responding professionally on behalf of executives, and ensuring that urgent matters are addressed swiftly.

• Arrange local and international travel plans, including flights, accommodations, transportation, itineraries, and any last-minute modifications.

• Prepare, edit, proofread, and organize documents, reports, presentations, proposals, and correspondence with a high degree of accuracy and professionalism.

• Track tasks, deadlines, projects, and follow-ups to guarantee seamless daily operations and accountability among teams.

• Serve as a gatekeeper and primary point of contact for both internal and external stakeholders, ensuring professional communication at all times.

• Manage confidential and sensitive information with discretion, integrity, and professionalism.

• Provide bookkeeping and administrative assistance, including invoicing, expense tracking, payment follow-ups, and maintaining precise records.

• Aid operational workflows by developing and maintaining systems, processes, SOPs, and digital filing structures.

• Organize virtual meetings, prepare agendas, take meeting notes, and follow up on action items.

• Assist with research, data collection, reporting, and project coordination as necessary.

• Communicate with clients, suppliers, and team members to ensure that tasks and deliverables are completed efficiently.

• Utilize project management and communication tools such as Asana, ClickUp, Slack, Trello, Microsoft Teams, and Google Workspace to uphold workflow and collaboration.

• Anticipate executive needs, proactively solve problems, and ensure that nothing is overlooked in a fast-paced remote environment.

⛳️ Requirements

• Demonstrated experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or Administrative Coordinator in a remote or fast-paced setting.

• Outstanding organizational and time-management skills with the capacity to prioritize multiple tasks concurrently.

• Excellent written and verbal communication proficiency in English.

• Strong attention to detail and the ability to maintain a high level of accuracy.

• Proficient in Microsoft Office, Google Workspace, Zoom, Slack, and project management tools such as Asana, ClickUp, or Trello.

• Capability to work independently, take initiative, and quickly adapt to shifting priorities.

• Strong problem-solving skills with a proactive and solutions-oriented mindset.

• Ability to maintain confidentiality and professionalism when dealing with sensitive information.

• Comfortable working remotely with minimal supervision while remaining highly responsive and accountable.

• Experience with bookkeeping, invoicing, CRM systems, or operational support is a plus.

• Ability to effectively manage executive priorities, stakeholder communication, and operational workflows.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Flexible working hours and the ability to work remotely.

• Opportunities for professional development and growth within the company.

• Supportive and collaborative team environment.