People & Culture Operations Specialist – Temporary

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Uphold the guiding principles and collaborative culture of Best Friends Animal Society, emphasizing innovation, accountability, trust, inclusivity, and respect.

• Provide high-level administrative and strategic support to Directors, Senior Directors, and the People & Culture team.

• Assist in the execution of culture-related initiatives, team-building activities, and wellness programs.

• Organize and maintain employee data, conduct surveys, and prepare reports; manage Workday reporting requests.

• Coordinate pre-boarding processes for new hires, including verification, onboarding documentation, I-9 compliance, and distribution of welcome kits.

• Schedule and facilitate onboarding sessions, new-hire check-ins, and Intercultural Development Inventory sessions.

• Support engagement initiatives such as PAWS Week, employee service awards, and survey management.

• Maintain People & Culture resources and systems, which include the Point Person Directory, Best Friends Connect content, and Fetch updates.

• Oversee departmental administration tasks including expense reports, invoices, scheduling, and presentation materials.

• Maintain legal and employee records in compliance with policies and regulatory requirements.

• Provide administrative assistance for Employee Relations initiatives as necessary.

• Perform additional duties as assigned.

⛳️ Requirements

• A minimum of 2-3 years of experience in roles centered on project management/coordination, programs, events, or high-level support and executive administration.

• Experience in Human Resources, People & Culture, or a related field is strongly preferred.

• Practical experience with pre-boarding and onboarding processes is an advantage.

• Proven success in supporting executive or senior leadership is preferred.

• Familiarity with employee engagement tools and survey methodologies is a plus.

• Strong proficiency in MS Office applications, including Outlook, Teams, Excel, Word, and PowerPoint.

• Experience with Workday or comparable HRIS platforms is preferred.

• Ability to handle confidential and sensitive information with professionalism and discretion.

• Exceptional administrative and organizational skills with a keen attention to detail.

• Excellent communication and interpersonal abilities.

• Capability to manage multiple complex tasks and projects with competing priorities.

• Strong judgment, adaptability, and a proactive approach.

• Ability to work on a computer and/or phone for extended durations with repetitive typing and arm/hand movements.

• Valid U.S. work authorization that does not currently require and/or will not in the future necessitate visa sponsorship.

🏝️ Benefits

• Comprehensive benefits package including health, dental, and vision insurance.

• Opportunities for professional development and career growth.

• Flexible work arrangements and a positive work environment.