People & Corporate Operations Manager

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee job advertisements, evaluate candidates, conduct initial interviews, and coordinate subsequent interviews with hiring managers.

• Facilitate the onboarding process for new hires, including employment contracts, software licenses, equipment, account setups, and first-week orientation.

• Manage payroll onboarding and benefits enrollment using QuickBooks Online Payroll; payroll processing is handled by the Finance team.

• Organize and oversee 3-month probation evaluations and annual performance assessments.

• Conduct offboarding procedures: documentation for departures, exit interviews, and revocation of access.

• Update and maintain company policies in Confluence and provide training to employees on new and revised policies.

• Plan and execute the annual company retreat.

• Keep a compliance calendar that addresses WorkSafeBC, provincial employment standards, and employee privacy regulations.

• Ensure compliant employment and contractor agreements across different jurisdictions, collaborating with external counsel or EOR providers as necessary.

• Organize and maintain all signed contracts, NDAs, and legal agreements, coordinating external legal reviews when required.

• Administer IP documentation, invention assignment agreements, and access controls; assist in executing the IP strategy with leadership and external legal counsel.

• Manage corporate records in OneDrive and ensure readiness for due diligence, including maintaining a structured data room.

• Keep the product Terms and Conditions up-to-date and aligned with our offerings, collaborating with legal counsel.

• Lead the assessment and implementation of an HRIS; solutions impacting payroll or accounting systems must receive Finance approval.

⛳️ Requirements

• 5 to 8 years of experience in an HR generalist, people operations, or office/corporate operations role, preferably within a small or growing company.

• Hands-on experience in administering employment agreements and engaging with legal counsel.

• Proven track record in managing contracts, NDAs, or corporate documentation with a keen focus on access control and version management.

• Exceptional organizational judgment: you create systems rather than accumulating disorganized piles.

• Ability to work autonomously in a remote setting, demonstrating strong written communication skills.

• High level of discretion. This position involves handling compensation data, legal agreements, and sensitive company information.

• Bachelor's degree in HR, business administration, or a related field, or equivalent work experience.

• Experience supporting international employees or contractors (EOR, classification, cross-border agreements).

• Familiarity with IP administration in a software or technology context.

• Experience with HRIS selection or implementation.

• CPHR designation or currently pursuing it.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Flexible work hours and remote work opportunities.

• Professional development and training programs.

• A supportive and inclusive company culture.