Payroll Tax Manager

This is a fully remote position, open to applicants in Connecticut, +20 more states.

📋 Description

• Supervise the payroll tax specialist team, including managing workloads, providing performance coaching, conducting training, and ensuring quality oversight.

• Oversee monthly bookkeeping related to payroll tax transactions and reconcile general ledger accounts with billing records, tax reports, and bank statements.

• Assist staff in researching and interpreting state-specific tax laws applicable to employers and workers.

• Create, implement, and maintain procedures to ensure adherence to federal and state payroll tax laws and regulations.

• Manage state and federal registrations to establish individuals as employers and facilitate timely tax and labor reporting.

• Ensure client tax accounts remain compliant and assist with issue resolution.

• Direct the establishment of employer-of-record arrangements with state and federal agencies, including the preparation of agent appointment letters and assignments of tax identification numbers.

• Lead research initiatives and develop procedures for new state-driven tax reporting processes.

• Ensure the timely filing of tax deposits and reports, which include SUTA, state income tax reports, Forms 941, 940, W-2, W-3, 1099, and 1096.

• Oversee the prompt payment of taxes and garnishments.

• Review workers’ compensation reconciliations and supervise the annual insurance audit information.

• Create budget projections for workers’ compensation and other tax-related expenses.

• Manage audits, reviews, year-end closings, and tax report preparation projects.

• Generate accounting-related reports.

• Document accounting procedures while maintaining accuracy and compliance standards.

• Suggest and lead improvements in processes and workflows.

• Conduct regular quality reviews of data and staff performance.

• Ensure the confidentiality of sensitive information.

⛳️ Requirements

• A minimum of 3 years of experience in bookkeeping, accounting, payroll tax processing, or a related area.

• Experience in staff supervision or leadership roles.

• Prior experience with preparing and filing Forms W-2, W-3, 1099, 1096, 941, and 940.

• Strong understanding of payroll, payroll taxes, general ledgers, and accounting or bookkeeping principles.

• Proficiency in accounting software, Microsoft Excel, and general computer systems.

• Ability to interpret rules, analyze data, draw logical conclusions, and assist others in problem-solving.

• Proven leadership abilities, including coaching, delegation, and accountability.

• Excellent verbal and written communication skills.

• Self-motivated mindset with the capability to drive process excellence.

• Bachelor’s degree in a business-related field is preferred; an Accounting major is strongly preferred (but not required).

🏝️ Benefits

• Generous paid time off.

• Potential for annual bonuses.

• Support for retirement savings.

• Opportunities for career advancement.

• Paid training programs.

• Employer contribution towards health insurance costs.

• Employer-covered disability insurance.

• Employer-covered life and AD&D insurance.

• Vision insurance options.

• Cancer insurance available.

• Voluntary life insurance options.

• Remote work flexibility.

• Paid holidays.

• Emphasis on work/life balance.

• Collaborative company culture.

• Focus on diversity in the workplace.