Payroll Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Direct the complete semi-monthly and monthly payroll processing for over 350 employees and contractors across various EINs in the U.S. and Canada (NAM).

• Supervise payroll operations in India (APAC) for more than 400 employees, collaborating with regional teams to guarantee consistency, compliance, and cross-border alignment.

• Ensure adherence to federal, state, and local tax regulations, including timely tax filings, withholdings, and multi-state registrations.

• Reconcile payroll liabilities (taxes, benefits, garnishments) in close collaboration with HR and Finance.

• Work with HR and Finance to reconcile journal entries, ensuring correct labor expense classification across all entities.

• Keep compensation, deductions, and benefits updated in partnership with HR.

• Oversee HSA contribution uploads, ensuring precise and timely funding in coordination with benefits and banking partners.

• Manage the UK pension import processes, ensuring compliance with auto-enrollment regulations and accurate submissions to pension providers.

• Advocate for data integrity and security across all payroll systems and employee records.

• Act as the escalation point for employee payroll inquiries, providing responsive, clear, and professional assistance.

• Collaborate with Accounting to post labor costs from timesheet systems into the ERP and appropriate cost centers.

• Partner with Accounting to segment payroll across direct and indirect cost pools, including project-based costs, fringe, overhead, and G&A.

• Work with FP&A and Project Accounting on labor forecasting and headcount budget planning.

• Generate payroll-related metrics, management reports, and audit-ready documentation.

• Propel payroll system automation, improvements, and migration projects, ensuring data accuracy and continuity throughout.

• Enforce payroll-related GL coding and segmentation policies across departments.

• Maintain thorough documentation and internal controls regarding payroll processes and approvals.

• Lead payroll components of internal and external audits, identifying gaps and implementing corrective measures.

• Ensure accurate and prompt filings for federal and state wage and tax reports (W-2, 941, etc.).

• Coordinate with external accountants and tax advisors regarding payroll compliance and filing obligations.

• Maintain state payroll registrations and ongoing reporting requirements across all relevant jurisdictions.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related discipline.

• Over 7 years of payroll experience in a multi-state, multi-entity setting — exposure to NAM, EMEA, and/or APAC is strongly preferred.

• Experience with multi-currency payroll and considerations for foreign exchange.

• In-depth knowledge of U.S. payroll tax law, compliance requirements, and regulatory reporting; familiarity with UK and/or Indian payroll regulations is a plus.

• Hands-on experience with timesheet systems, labor cost segmentation, and payroll journal entries.

• Advanced Excel skills, including reconciliation, data validation, pivot tables, and reporting.

• Proficient in ADP Workforce Now or a similar payroll platform.

• Effective communicator with a proven history of successful cross-functional collaboration.

• Consistent discretion with sensitive and confidential employee information.

• Familiarity with ERP systems, especially NetSuite.

• Knowledge of GDPR and data privacy regulations necessary for EMEA payroll operations.

• Acquainted with Ramp or other modern financial platforms.

• Understanding of project-based cost allocations and indirect rate structures.

• Certified Payroll Professional (CPP) and/or Global Payroll Management (GPM) certification(s).

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Flexible working hours and a remote-first culture.

• Opportunities for career advancement in a rapidly growing company.

• Exposure to enterprise-level finance and payroll operations.

• Supportive team culture focused on excellence and collaboration.

• 401(k) plan with an employer match of 100% of the first 3% contributed and 50% of the next 2% contributed.

• Medical, Dental, and Vision Insurance available on the first day of the month following your start date.

• Group Term Life, Short-Term Disability, and Long-Term Disability coverage.

• Options for Voluntary Life, Hospital Indemnity, Accident, and/or Critical Illness insurance.

• Participation in the Discretionary Time Off (DTO) Program.

• 11 Paid Holidays each year.