Payroll Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage end-to-end semi-monthly payroll processing for both hourly and salaried employees across various states.

• Review employee timesheets and address any discrepancies in collaboration with supervisors.

• Ensure the precise calculation of federal, state, and local taxes, benefit contributions, fringe benefits, garnishments, and deductions.

• Process garnishment information and communicate it to all relevant parties.

• Input and maintain comprehensive employment, payroll, timesheet, vacation, and leave data in the firm's HRIS.

• Oversee changes in the HRIS and update related fields and employee history screens accordingly.

• Reconcile payroll records and produce payroll reports.

• Compile monthly staffing and FTE reports for accounting, partners, the firm management committee, and administrative cabinet.

• Prepare reports for the Bureau of Labor & Statistics and other necessary documentation.

• Address payroll-related inquiries and process employment verification requests.

• Input payroll-related invoices into the accounting system.

• Report directly to the Payroll/HRIS Manager for daily operational management.

⛳️ Requirements

• A minimum of two years of experience in supporting a comprehensive multi-state payroll, with a preference for experience involving at least 100 employees.

• Strong computer proficiency and experience with spreadsheet applications.

• Familiarity with Workday HCM is preferred.

• Basic knowledge of database software and programming languages is preferred.

• Capability to grasp advanced HRIS database functions and programming/report-writing languages.

• Strong analytical and mathematical accounting skills.

• Proficient in spreadsheet, database, word processing, and record-keeping software in a Windows environment.

• Effective oral and written communication skills.

• Exceptional attention to detail.

• Ability to manage highly confidential and sensitive information discreetly.

• Competence in collaborating with peers and team members.

• Initiative, along with strong planning and organization skills.

• Customer service-oriented mindset.

• Capacity to manage multiple priorities and adhere to deadlines.

• Ability to work efficiently in a fast-paced environment with detailed information.

• Proficient in operating a telephone, personal computer, photocopier, 10-key adding machine by touch, and various general office equipment.

• Clear and tactful communication skills.

• Ability to manage multiple evolving projects and analyze information quickly.

• Proficiency in reading and understanding handwritten and typed notes or instructions.

• Capability to type on a computer keyboard while seated for extended times.

• Willingness to work outside of regular office hours, occasionally on short notice.

🏝️ Benefits

• Annual discretionary bonus.

• Paid family and medical leave.

• Competitive paid time off (PTO).

• Options for remote work.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• Long-term disability insurance.

• Accidental Death and Dismemberment (AD&D) insurance.

• Employee Assistance Program (EAP).

• Flexible Spending Account (FSA).

• Voluntary life, AD&D, and long-term care (LTC) options.

• Firm-contributed health savings account.

• Pre-tax transportation/parking plan.

• Monthly transportation/parking subsidy of $100 for employees working in the office 3 or more days a week.

• Annual contributions to the employee’s retirement plan.

• Eligibility for overtime compensation.