Payroll & Benefits Accountant – Part-Time

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Oversee the bi-weekly payroll processing submissions to Innovu’s payroll processor, Paylocity, ensuring accuracy at all times.

• Maintain comprehensive employee records, which include new hire setups, terminations, salary changes, and tax elections.

• Review and validate timesheets; address any discrepancies with managers as necessary.

• Serve as the main point of contact for employee inquiries regarding paystubs, taxes, or timesheets.

• Uphold strict confidentiality regarding sensitive payroll and employee data.

• Examine payroll tax filings prepared by our payroll processor, ensuring their accuracy, and conduct state tax registrations for income tax withholdings and State Unemployment.

• Complete other payroll-related submissions and transmissions, such as 401k contributions and HSA submissions.

• Ensure all payroll activities conform to local, state, and federal regulations.

• Update Innovu’s archives to guarantee that all payroll, payroll tax, and benefit records are systematically archived.

• Manage the administration of benefit programs, including utilizing benefit carrier websites and reconciling payroll and benefit vendor invoices for accuracy.

• Collaborate with HR to address discrepancies.

• Oversee the Concur expense platform, which includes reviewing and processing employee expense reports, ensuring adherence to Innovu's expense reimbursement policy, and coordinating timely reimbursements through payroll.

• Based on hiring forecasts, accurately predict future payroll cash requirements to support Innovu’s cash forecasting.

• Assist with the monthly accounting close and reporting cycle by updating vacation accruals, payroll liabilities, and performing other financial reporting tasks.

• Lead year-end payroll activities, such as W-2 preparation.

⛳️ Requirements

• Bachelor’s degree or equivalent experience.

• At least 5 years of experience in processing and accounting for payroll in small companies and handling payroll taxes.

• Exceptional attention to detail and a commitment to doing “whatever it takes” to support Innovu’s growth and the Finance Team’s priorities in a dynamic environment.

• Advanced Excel and spreadsheet skills, including proficiency in pivot tables and vlookup/hlookup formulas.

• Strong customer service mindset to effectively meet the needs of Finance’s internal clients.

• Proven ability to learn new software applications quickly.

• Self-motivated and comfortable working independently with minimal supervision.

• Excellent written and verbal communication abilities.

🏝️ Benefits

• Flexible work arrangements.

• Collaborative work environment.

• Opportunities for growth and advancement.

• 401(k) plan.

• Paid time off.

• Additional benefits available for full-time employees.