Payroll Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute semi-monthly payroll for staff in alignment with company policies and relevant regulations.

• Assess and authenticate timesheets, attendance logs, overtime, bonuses, commissions, and other payroll-related information.

• Manage employee payroll files, including new hires, separations, changes in pay rates, deductions, and direct deposit details.

• Ensure adherence to federal, state, and local wage and hour laws, payroll tax guidelines, and reporting responsibilities.

• Compute and administer payroll adjustments, retroactive payments, garnishments, tax levies, and other special payments or deductions.

• Investigate payroll discrepancies and proactively pinpoint and address calculation, processing, and compliance challenges.

• Reconcile payroll-related accounts and assist in month-end and year-end closing procedures.

• Prepare and disseminate payroll reports for management, Finance, and Human Resources.

• Coordinate payroll tax submissions and aid in annual reporting obligations, including Forms W-2 and other regulatory documents.

• Address employee inquiries regarding payroll, taxes, deductions, benefits, and timekeeping matters.

• Support payroll audits and provide necessary documentation to both internal and external auditors as required.

• Recognize opportunities to enhance payroll processes, controls, and system efficiencies.

• Uphold confidentiality regarding employee compensation and personal data.

⛳️ Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline, or equivalent experience.

• A minimum of 4 years of payroll processing experience.

• In-depth knowledge of payroll laws, wage and hour regulations, payroll taxes, and compliance standards.

• Experience in processing payroll adjustments, retroactive payments, garnishments, and other payroll exceptions.

• Capability to identify payroll discrepancies and resolve issues independently.

• Strong organizational abilities and meticulous attention to detail with a high level of accuracy.

• Proficiency in Microsoft Excel and other Microsoft Office tools.

• Excellent analytical, problem-solving, customer service, and communication capabilities.

• Experience in processing payroll within a professional services or consulting context (preferred).

• Familiarity with Workday Payroll and Time Tracking (preferred).

• Experience with multi-state payroll processing (preferred).

• Certified Payroll Professional (CPP) certification (preferred).

• Knowledge of payroll accounting and general ledger reconciliations (preferred).

🏝️ Benefits

• Additional benefits and perks may also be available, depending on the position and employment terms.